Technical Intern, Project Administration

Simpson Gumpertz & Heger • Newport Beach, CA

9h • $30 - $38

About The Position

Simpson Gumpertz & Heger is seeking a motivated, detail-oriented Project Administration Intern to support its technical team. The intern will work with the Project Administrator, Project Managers, and technical staff on repeatable project coordination tasks, data organization, documentation, meeting support, and routine reporting. The role helps project teams stay organized, communicate clearly, and keep project information current. Candidates are not required to perform technical work, though opportunities to support technical activities may be available. The internship may provide a path to a longer-term or permanent role for the right candidate.

Requirements

• Strong working knowledge of Excel, including formulas, filters, sorting, formatting, and basic charts or summaries.
• Interest in project controls or project management and willingness to learn tools such as Microsoft Project.
• Strong communication and organizational skills, reliability, curiosity, attention to detail, and follow-through.
• Comfort asking questions, taking direction, documenting answers, and following up when information is incomplete or unclear.
• Willingness to learn new tools and take initiative on assigned tasks.

Nice To Haves

• Technical background, such as coursework, internship experience, or early career experience in structural, civil, mechanical, or another engineering discipline; hard sciences or construction management may also be considered.
• Interest in learning advanced Excel tools such as pivot tables, Power Query, Power Pivot, or macros.
• Prior experience in an administrative, project coordination, or project controls support role.
• Interest in supporting both administrative and technical activities.

Responsibilities

• Assist the Project Administrator or Project Managers with tracking multiple engineering projects, maintaining task lists and tracking tools, organizing project folders, and following up on routine action items.
• Help track project onboarding items, training requirements, site access needs, deliverable lists, and assigned project roles under direction.
• Handle project, client, budget, and contract-related information with care and discretion.
• Assist with maintaining project schedules, work plans, internal deadlines, and deliverable calendars; compare current information with planned milestones and flag missing, outdated, incomplete, or inconsistent information.
• Maintain shared tracking tools, project lists, reference materials, and recurring reporting tools across active projects.
• Assist with updating budget and schedule tracking tools and project records, identify missing or inconsistent data, and prepare routine summaries or status updates for review.
• Use Excel to organize project data, maintain trackers, clean spreadsheets, perform basic checks, and support routine reporting.
• Assist with meeting scheduling, preparation, agendas, notes, minutes, action-item tracking, project documentation, and status updates.
• Take clear notes during project and client meetings, prepare and distribute meeting notes, and help track action items through completion.
• Communicate professionally with project team members and, as appropriate, clients to request information, confirm details, and follow up on routine items under supervision.
• Help identify repeatable tasks that can be clarified, simplified, or better documented, and contribute to checklists, templates, tracking tools, and other process-improvement tools.
• Demonstrate organization, curiosity, reliability, follow-through, attention to detail, initiative on assigned tasks, and persistence when information is needed.

Benefits

• Full-time temporary employees are eligible for medical insurance, paid holidays, and sick leave.
• Technical Interns are eligible for a $1,000 sign-on bonus.

What This Job Offers

• Job Type: Full-time
• Career Level: Intern
• Education Level: No Education Listed