Student Intern - Administration

Calleguas Municipal Water District•Thousand Oaks, CA

10h

About The Position

Student interns receive training and mentoring through assignments that provide practical experience and broad exposure to Calleguas Municipal Water District’s organizational structure. This position primarily provides supervised administrative support to various District departments. It is a part-time, temporary, at-will position limited to no more than 8 hours per day and 24 hours per week. The schedule is determined by department needs and the intern’s school schedule. Hours are typically Monday through Friday during regular business hours, though occasional weekend work may be requested, such as attending community events. An internship lasts six months and may be extended by the General Manager. Where possible, the District will cooperate with the intern’s college or university if it intends to award class credit for internship participation. The position has no supervisory responsibilities. Work is generally performed in a quiet office environment, with typical office conditions. Duties may also include warehouse inventory support, moving District vehicles between service locations, and escorting vendors and contractors to designated District facilities and work areas. Applicants must be currently enrolled and in good standing in a community college, undergraduate, or graduate degree program, or have graduated from such a program within one year of applying. The position requires a California Motor Vehicle Operators License and an acceptable driving record, authorization for background reference checks, and agreement to undergo and pass the District’s post-offer medical examination.

Requirements

Currently enrolled and in good standing in a community college, undergraduate, or graduate degree program, or graduated from one within one year of the application date.
Possess a California Motor Vehicle Operators License.
Provide proof of a good driving record: fewer than 2 points assessed in the last 36 months and/or no serious or multiple traffic violations, accidents, or failure-to-appear notices within the last 36 months.
Agree to authorize background reference checks with past employers and personal references.
Agree to submit to and pass the District’s post-offer pre-employment medical examination, performed by a physician chosen and paid for by the District.
Experience with Microsoft Office.
Ability to research, collect, and compile data; create spreadsheets and presentations; and assist in preparing and reviewing documents.
Ability to communicate clearly in writing and orally, follow instructions, and maintain effective working relationships.
Ability to perform detailed work on multiple concurrent tasks, meet deadlines, and interpret and analyze complex data, information, and documents.
Ability to perform the physical demands of the job, including sitting, standing, bending, reaching, using hands and fingers to operate a vehicle and office equipment, and lifting up to 25 pounds.

Responsibilities

Participate on project teams and support departmental initiatives as assigned.
Assist with administrative, technical, and operational tasks related to the assigned department or area.
Assist with planning, research, and compiling information from various sources.
Prepare reports, summaries, presentations, and other documents.
Collect, organize, and analyze data, including statistical information.
Maintain accurate records, document findings, and provide recommendations for consideration.
Organize, maintain, and update electronic and physical files, records, and documents.
Input, maintain, and verify data for accuracy and completeness.
Identify opportunities to improve work processes, streamline procedures, and enhance operational efficiency.
Assist with warehouse inventory management, including organizing materials and supplies, tracking inventory, and maintaining accurate records.
Shuttle District vehicles between service locations as needed.
Escort vendors and contractors to designated District facilities and work areas as needed.
Perform general office, administrative, and operational support duties as assigned.
Perform other related Student Intern-level duties as required.
Research, collect, and compile data; respond to requests and inquiries from the public.
Create spreadsheets and presentations and assist with preparing and reviewing documents and correspondence for accuracy and completeness.
Maintain comprehensive records, files, logs, listings, and related data.
Follow verbal and written instructions and communicate clearly and concisely.
Operate typical office devices and equipment and establish effective working relationships with people contacted through the work.