Finance & Administration Intern

City of New York•New York City, NY

11h•Onsite

About The Position

The New York City Department of Design and Construction is seeking a college-level intern to support the Finance and Administration team within the Office of the Deputy Commissioner of IT, Data Analytics, and Project Controls. Reporting to the Director of Finance and Administration, the intern will provide administrative and analytical support in equipment and asset inventory management, policy and Standard Operating Procedure documentation, and budget tracking. This hands-on role is intended for a student in any field of study who is interested in public service or local government and offers exposure to the internal operations, procurement pipeline, and budget process of a NYC capital agency. The intern will work alongside the team's administrative and financial staff and gain practical skills in public-sector budgeting, procurement, Excel, and Airtable, with guidance and mentorship from experienced staff. The role includes exposure to internal budget, procurement, and personnel-related records, which must be handled professionally. College aides may work up to 17 hours per week during the school year and full-time (35 hours) during the summer, subject to student-employment rules. Applicants must be enrolled in an accredited college or graduate school. Educational credentials must be from a U.S. Department of Education-recognized accredited institution; foreign credentials require independent equivalency verification from an approved evaluation service.

Requirements

Must be a student enrolled in an accredited college or graduate school; employment is conditioned upon continued student status.
Educational credentials must be from a U.S. Department of Education-recognized accredited institution; credentials from foreign institutions require independent equivalency verification from an approved evaluation service.
For Assignment Level I: matriculation at an accredited college or graduate school.
For Assignment Level II (Information Technology): matriculation and a specific course of study in information technology, computer science, management information systems, data processing, or a closely related field, including or supplemented by 9 semester credits in an acceptable course of study.
For Assignment Level III (Information Technology Fellow): matriculation and a specific course of study in information technology, computer science, management information systems, data processing, or another area relevant to the assigned IT projects, including or supplemented by 9 semester credits in an acceptable course of study.
Students may not work more than half-time in a week when classes in which they are enrolled are in session.

Nice To Haves

Interest in public service or local government.
Practical familiarity or interest in public-sector budgeting, procurement, Excel, and Airtable.

Responsibilities

Build and maintain the division's IT Asset Tracker for laptops, desktops, tablets, and monitors, keeping device, staff assignment, and purchase order records current and accurate.
Support periodic reconciliation audits comparing tracked equipment with equipment on hand and help resolve discrepancies.
Track new hardware from purchase order through delivery and assignment to staff.
Assist in drafting and formatting internal process documents, such as onboarding/offboarding and procurement intake workflows, using the team's established policy template and style.
Organize and consistently format the division's library of internal process documents.
Assist with Personal Services / Other Than Personal Services (PS/OTPS) budget tracking spreadsheets and flag variances for review.
Organize and file internal budget and procurement backup documentation.
Enter and maintain data in administrative tracking systems, including the staff roster and HR action tracking.
Provide light research support, such as vendor or rate comparisons, and help prepare materials for internal team meetings.
Handle internal budget, procurement, and personnel-related records professionally.