Finance & Administration Intern
About The Position
The New York City Department of Design and Construction is seeking a college-level intern to support the Finance and Administration team within the Office of the Deputy Commissioner of IT, Data Analytics, and Project Controls. Reporting to the Director of Finance and Administration, the intern will provide administrative and analytical support in equipment and asset inventory management, policy and Standard Operating Procedure (SOP) documentation, and budget tracking. This hands-on opportunity is intended for a student pursuing any field of study who is interested in public service or local government. The intern will gain exposure to the internal operations, procurement pipeline, and budget process of a NYC capital agency, working alongside administrative and financial staff on ongoing work. The position offers practical experience with public-sector budgeting, procurement, and tools such as Excel and Airtable, with guidance and mentorship from experienced staff. The intern will have exposure to internal budget, procurement, and personnel-related records and is expected to handle them professionally. College Aides may work up to 17 hours per week during the school year and full-time, 35 hours per week, during the summer. Applicants must remain enrolled as students in an accredited college or graduate school. Educational credentials must be from a U.S. Department of Education-recognized accredited institution; foreign credentials require independent equivalency verification from an approved evaluation service.
Requirements
- Must be a student enrolled in an accredited college or graduate school and remain enrolled while employed.
- Educational credentials must be from a U.S. Department of Education-recognized accredited institution; foreign credentials require independent equivalency verification from an approved evaluation service.
- For Assignment Level I: matriculation at an accredited college or graduate school.
- For Assignment Level II (Information Technology): matriculation in an accredited college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or a closely related field, including or supplemented by 9 semester credits in an acceptable course of study.
- For Assignment Level III (Information Technology Fellow): matriculation in an accredited college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or another area relevant to the assigned IT project(s), including or supplemented by 9 semester credits in an acceptable course of study.
- Handle internal budget, procurement, and personnel-related records professionally.
- Students may not be employed more than half-time during weeks when their classes are in session; they may work full-time during vacation periods.
- Maximum tenure for all College Aide assignment levels is 6 years.
Nice To Haves
- Interest in public service or local government.
- Practical skills or interest in public-sector budgeting, procurement, Excel, and Airtable.
Responsibilities
- Build and maintain the division’s IT Asset Tracker, keeping hardware, staff assignment, and purchase order records accurate and current.
- Support periodic reconciliation audits by comparing tracked equipment with equipment on hand and helping resolve discrepancies.
- Track new hardware from purchase order through delivery and assignment to staff.
- Assist in drafting and formatting internal process documents for workflows such as onboarding, offboarding, and procurement intake, using the established policy template and style.
- Organize and maintain the division’s library of internal process documents, ensuring consistent formatting.
- Assist with Personal Services / Other Than Personal Services (PS/OTPS) budget tracking spreadsheets and flag variances for review.
- Organize and file internal budget and procurement supporting documentation.
- Assist with data entry and maintenance of administrative tracking systems, including the staff roster and HR action tracking.
- Provide light research support, such as vendor or rate comparisons, and help prepare materials for internal team meetings.
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What This Job Offers
Job Type
Part-time
Career Level
Intern
Education Level
No Education Listed
