Team Coordinator - Office & Retail Leasing
About The Position
The Team Coordinator supports the day-to-day operations of Bedrock’s Office and Retail Leasing Teams through transaction coordination, reporting, administrative support, and process management. The role maintains leasing data, supports lease execution activities, coordinates with internal and external stakeholders, and assists with travel, conference logistics, and team operations. The coordinator works closely with Asset Management, Legal, Construction, Marketing, Property Management, and Leasing Operations to support efficient execution of leasing initiatives. This is an in-person, five-day-a-week workplace. Team members are expected to work on site Monday through Friday during standard business hours unless otherwise specified by their role or designated shift. Some roles may have flexibility to work remotely on Fridays, subject to the nature of the work, business needs, and Company discretion. The position pays $22 to $24 per hour and is eligible for an annual bonus and employment-related benefits including medical, dental, and vision benefits, a 401(k) retirement plan, and paid time off. The stated compensation and benefits are estimates and may be modified by the Company.
Requirements
- Bachelor's degree or an equivalent combination of education, training, and experience is preferred.
- At least 1 year of experience in commercial real estate, leasing, operations, administration, project coordination, or a related field.
- Experience supporting multiple stakeholders and managing competing priorities.
- Experience maintaining reports, databases, tracking tools, and business records.
- Proficiency in Microsoft Outlook, Excel, PowerPoint, Teams, and PDF editing software.
- Ability to coordinate projects, meetings, travel, conferences, and administrative processes.
Nice To Haves
- Experience working with commercial real estate transactions, leasing documentation, or related business processes.
- Interest in commercial real estate, retail and office leasing, and urban development.
Responsibilities
- Provide administrative and operational support to the Office and Retail Leasing Teams.
- Draft and prepare Letters of Intent (LOIs), transaction summaries, approval materials, commission agreements, and related leasing documentation.
- Coordinate transaction documentation, approvals, and execution processes.
- Maintain and manage leasing pipelines, databases, reporting tools, and transaction tracking materials.
- Track marketing, design, construction, and stakeholder engagement requests related to leasing transactions.
- Coordinate tenant tours, market visits, and stakeholder walk-throughs.
- Prepare and distribute reports related to leasing activity, prospective tenants, market activity, and transaction status.
- Coordinate travel arrangements, industry conference registrations, meeting logistics, expense reports, and related administrative activities.
- Liaise with Leasing Operations, Asset Management, Legal, Property Management, Construction, and other internal stakeholders to support transaction execution and process improvements.
- Support preparation and distribution of leasing and marketing materials.
- Assist with scheduling meetings, preparing materials, documenting action items, and tracking follow-up activities.
- Support implementation and continuous improvement of leasing processes and workflows.
- Perform other duties as assigned.
Benefits
- Annual bonus
- Medical benefits
- Dental benefits
- Vision benefits
- 401(k) retirement plan
- Paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
