Talent Acquisition Coordinator

Everstory Partners•Altamonte Springs, FL

6d•Onsite

About The Position

The Talent Acquisition Coordinator supports the full recruitment and onboarding lifecycle and serves as a first point of contact for candidates and hiring managers. Working primarily in Paylocity, the company’s ATS and HRIS, this role manages system updates, onboarding logistics, compliance documentation, and communications to help ensure hiring processes run smoothly. The position requires strong organization, attention to detail, and the ability to build productive relationships across the organization. This is a fully onsite role, Monday through Friday, at the Support Center office in the Altamonte Springs, Florida area. The company describes its mission as providing compassionate, personalized support to individuals and families experiencing loss.

Requirements

At least 2 years of experience as a Talent Acquisition Coordinator or at least 1 year in a high-volume hiring role.
Proficiency with applicant tracking systems (ATS) and/or HRIS platforms.
Strong organizational skills and ability to manage multiple priorities and meet deadlines.
Excellent verbal and written communication skills and ability to interact effectively with candidates, hiring managers, and team members.
High attention to detail and commitment to maintaining accurate, compliant records.
Ability to handle confidential information professionally and discreetly.
Valid driver’s license.

Nice To Haves

Experience with Paylocity.
Working knowledge of onboarding processes, I-9 compliance, and background-check procedures.

Responsibilities

Maintain and update the Paylocity ATS, keeping candidate records, job postings, and recruitment data accurate and current.
Serve as the primary point of contact for candidates and hiring managers during onboarding, providing timely communication and support.
Manage new-hire onboarding documentation and tasks; track completion in Paylocity, send reminders, troubleshoot access issues, and follow up on outstanding items.
Coordinate and facilitate New Hire Orientation, including scheduling, invitations, attendance tracking, and delivery of orientation content.
Administer I-9 compliance by scheduling and conducting Section 2 verifications via Teams, reviewing documentation, resolving errors, and maintaining audit-ready records.
Partner with hiring managers to ensure Day 1 readiness, including start-date alignment, equipment, system access, and location-specific needs.
Support new hires by answering questions, clarifying documentation, and guiding them through onboarding.
Monitor background-check progress, including pre-adverse and adverse actions, track completion, and escalate issues as needed.
Prepare and maintain reports on onboarding completion, I-9 timeliness, and orientation attendance, and identify opportunities for improvement.
Collaborate with Talent Acquisition, HR, and other teams to support hiring needs, improve processes, and maintain updated SOPs.
Manage internal employee promotions and transfers from a Talent Acquisition perspective, ensuring ER eligibility, documentation, and process consistency.