Talent Acquisition Coordinator

Charlotte Animal Referral & Emergency•Charlotte, NC

8d•Onsite

About The Position

Charlotte Animal Referral and Emergency (CARE) is a state-of-the-art veterinary hospital in Charlotte, North Carolina, providing 24/7 emergency and specialty care. CARE is seeking a full-time, on-site Talent Acquisition Coordinator to support the full-cycle hiring process, from job postings and candidate sourcing through interviews, offers, pre-employment compliance, and onboarding. The coordinator partners with hiring managers and department leaders to recruit veterinary professionals and support staff for a 24/7 hospital and provide candidates with a positive, professional experience. The role also supports employee retention through staff appreciation, stay interviews, and follow-up on employee feedback.

Requirements

2 years of experience in recruiting, talent acquisition, or HR.
Experience with high-volume recruiting and coordinating interviews across multiple schedules.
Knowledge of federal and state employment laws related to hiring.
Strong communication, interpersonal, and customer service skills.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Ability to handle sensitive and confidential information with discretion and professionalism.
Proficiency in Microsoft Office, HRIS, and applicant tracking systems.
Ability to sit for prolonged periods and work on a computer.
Ability to lift up to 15 pounds at times.
Occasional travel to job fairs, career events, and recruiting activities.

Nice To Haves

Recruiting or HR experience in a healthcare or veterinary setting.
Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field; equivalent combinations of education and recruiting experience will be considered.

Responsibilities

Partner with hiring managers to understand staffing needs, position requirements, and shift coverage.
Draft, update, and post job descriptions and advertisements on the applicant tracking system, job boards, and social media.
Source candidates through job boards, professional networks, employee referrals, and targeted outreach.
Screen applications and resumes and conduct initial phone screens.
Maintain a pipeline of qualified candidates for high-volume and hard-to-fill roles, including credentialed veterinary technicians and DVMs.
Schedule interviews and working interviews across departments and shifts.
Communicate with candidates throughout the hiring process and provide timely updates.
Prepare interview materials and collect feedback from interviewers.
Coordinate candidate travel and visit logistics as needed.
Prepare offer letters in partnership with the HRBP and hiring managers.
Initiate and track background checks, drug screenings through Verified First, and verification of licenses and certifications.
Complete Form I-9s, verify documentation, and maintain compliant I-9 records.
Ensure hiring practices comply with federal, state, and local employment laws, including EEO requirements.
Coordinate new-hire paperwork and set up employees in HRIS and payroll systems.
Schedule and support orientation and coordinate first-day readiness with department leaders.
Create employee ID badges and coordinate facility access, apparel, and branded items for new hires.
Create and maintain new-hire personnel files.
Maintain accurate candidate and requisition records in the applicant tracking system.
Track and report recruiting metrics, including open requisitions, time-to-fill, source of hire, and offer acceptance rates.
Recommend recruiting process improvements based on data and hiring manager feedback.
Represent CARE at job fairs, career events, and professional association events; build relationships with professional organizations and industry contacts.
Support employee referral programs and recruitment marketing initiatives.
Coordinate staff appreciation and recognition activities with the HRBP and department leaders across shifts.
After training, schedule and conduct stay interviews using an HRBP-approved process; summarize themes, handle feedback confidentially, and track follow-up actions.
Support process improvement projects, HR audits, and compliance reviews, and provide general administrative support to the HRBP and HR team.