Talent Acquisition Coordinator

Aston Carter • San Diego, CA

4d • $26 - $28 • Onsite

About The Position

We are seeking a highly accurate and detail-oriented Talent Acquisition Coordinator to support a fast-paced Human Resources team. This temporary role provides administrative support to talent acquisition, with a focus on high-volume interview scheduling, calendar coordination, and onboarding logistics. The coordinator serves as a key point of contact for candidates, recruiters, and hiring teams, helping ensure a smooth and professional experience throughout the interview and hiring process.

The position is fully onsite in San Diego, California, supporting a Human Resources and talent acquisition team of approximately nine people across three nearby sites, including Rancho Bernardo and Poway. The role is based in a professional, fast-paced, detail-focused office environment and uses Microsoft Office, BrassRing, and SAP. Standard professional office attire is expected. The position supports an aerospace organization and is offered as a contract role.

Requirements

• High school diploma or equivalent.
• Two or more years of progressive experience in human resources administration or a closely related field.
• Customer-focused mindset and a general understanding of human resource policies, procedures, and relevant regulations.
• Ability to establish priorities and manage multiple tasks in a fast-paced environment.
• Ability to maintain the confidentiality of sensitive and personal information.
• Strong interpersonal skills and ability to interface effectively with employees, management, and applicants at all levels.
• Clear, professional written communication skills, including the ability to explain and interpret moderately complex information.
• Ability to accurately document, track, and maintain records and files.
• Proficiency with Microsoft Office, including Excel, Word, and PowerPoint.
• Familiarity with office software and systems used in HR and recruiting environments.
• Experience with applicant tracking systems; BrassRing is preferred.
• Ability to work independently and collaboratively within a team.
• Willingness and ability to work extended hours when required to support hiring and interview demands.
• Experience managing high-volume scheduling and calendaring in a corporate or HR environment.
• Experience handling travel coordination and expense reports for candidates or employees.

Nice To Haves

• Experience using SAP or similar HR and enterprise systems.
• Background in talent acquisition, recruiting coordination, or HR support roles.
• Experience scheduling appointments, meetings, and travel across multiple locations or teams.
• Comfort working with manual processes and systems where needed.
• Strong organizational skills and personal systems for staying organized in a high-volume, deadline-driven environment.
• Experience supporting a larger company or multi-site organization.
• Interest in process improvement and contributing ideas to enhance efficiency and candidate experience.
• Ability to adapt quickly to changing priorities and schedules.

Responsibilities

• Coordinate a high volume of moderately complex candidate interviews, including audio, virtual, and onsite formats.
• Interface with candidates, recruiters, and hiring teams to schedule and reschedule interviews and meetings.
• Manage multiple calendars and clearly and promptly communicate interview schedules and changes.
• Arrange and coordinate interview-related candidate travel, including logistics and timing.
• Process and verify candidate and employee expense reimbursement reports related to travel and interview activities.
• Partner with Human Resources to process new hire onboarding requests and ensure required steps are completed accurately.
• Prepare and send candidate and hiring team correspondence, including interview confirmations, evaluations, candidate applications, and onboarding materials.
• Maintain and update confidential and sensitive electronic and hard-copy records and files, primarily in recruiting and applicant tracking systems.
• Use Microsoft Office, BrassRing, SAP, and other applications for scheduling, documentation, reporting, and data entry.
• Participate in or lead talent acquisition process improvement initiatives and projects as needed.
• Accurately document and maintain records related to interviews, candidates, and onboarding activities.
• Perform other related duties as assigned to support Human Resources and talent acquisition teams.

Benefits

• Medical insurance, if eligible.
• Dental insurance, if eligible.
• Vision insurance, if eligible.
• Critical Illness, Accident, and Hospital coverage, if eligible.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
• Voluntary life and AD&D insurance for the employee and dependents, if eligible.
• Short- and long-term disability coverage, if eligible.
• Health Spending Account (HSA), if eligible.
• Transportation benefits, if eligible.
• Employee Assistance Program, if eligible.
• Time off or leave, including PTO, vacation, or sick leave, if eligible.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED