Talent Acquisition Coordinator

Apollo Management Holdings•New York City, NY

10d

About The Position

Apollo is a high-growth, global alternative asset manager. In our asset management business, we seek to provide our clients excess return at every point along the risk-reward spectrum from investment grade credit to private equity. For more than three decades, our investing expertise across our fully integrated platform has served the financial return needs of our clients and provided businesses with innovative capital solutions for growth. Through Athene, our retirement services business, we specialize in helping clients achieve financial security by providing a suite of retirement savings products and acting as a solutions provider to institutions. Our patient, creative, and knowledgeable approach to investing aligns our clients, businesses we invest in, our employees, and the communities we impact, to expand opportunity and achieve positive outcomes. As of March 31, 2026, Apollo had approximately $1.0 trillion of assets under management. Apollo's Human Capital team is helping to drive the firm's AI transformation — building the talent infrastructure and agentic capabilities that will define how Apollo recruits, develops and deploys people. We are looking for a Talent Acquisition Coordinator who is as comfortable designing and refining an AI-assisted workflow as managing a complex interview schedule. This role sits at the intersection of human judgment and agentic execution — operating tools we are building today, informing how they improve tomorrow and ensuring every candidate experiences Apollo at its best.

Requirements

1-2+ years of experience in recruiting coordination, HR operations or a similar function
Demonstrated, hands-on comfort with AI tools (Claude, ChatGPT, Copilot or similar) in a professional context — not just awareness, but regular use
Strong written communication skills; a candidate's impression of Apollo is shaped by every message they receive
Exceptional organizational instincts and the ability to manage competing priorities across multiple active searches without losing track of details
Genuine curiosity about how agentic systems work and enthusiasm for being part of building them — you want to understand the “why” behind the tools, not just use them
Comfort with ambiguity; we are actively building the infrastructure you will help operate and improve

Nice To Haves

Experience with Workday or a comparable ATS a plus; a strong desire to learn quickly is required
Prior experience in financial services or professional services recruiting
Exposure to agentic tools, automation platforms or AI workflow tooling
Familiarity with Workday Recruiting module

Responsibilities

Serve as a primary point of contact for candidates across active searches, delivering timely, thoughtful communication that reflects Apollo's brand and culture
Build and manage AI-assisted candidate communication workflows — from initial outreach through offer stage — and continuously refine them based on candidate feedback and conversion signals
Proactively surface delays, gaps or process friction to recruiters and business partners so no candidate is left waiting without context
Manage end-to-end interview scheduling across a high-volume, multi-stakeholder environment — coordinating across recruiters, hiring managers, business partners and senior executives
Leverage Apollo’s AI scheduling and coordination tools to reduce manual overhead while preserving the quality and personalization that complex executive searches require
Troubleshoot conflicts and last-minute changes with speed and composure, keeping all parties informed in real time
Send, track and follow up on interview feedback requests using Apollo’s internal tooling — Workday and our growing agent suite — with a focus on completion rates and timeliness
Escalate feedback gaps to recruiters quickly and surface patterns across searches to support continuous process improvement
Maintain clean, accurate candidate and requisition data in Workday throughout the full hiring lifecycle
Actively use and help test Apollo’s internally built TA tools — including AI-assisted scheduling, feedback collection and screening agents — providing structured input to the HC Tech & Data team
Contribute to prompt development, workflow documentation and quality assurance as new agentic capabilities roll out across the function
Identify coordination friction points and bring ideas for automation and improvement to TA leadership on a regular basis