Support Service Coordinator II

State of Utah•Draper, UT

27d•Onsite

About The Position

The Utah Department of Corrections is seeking a Support Service Coordinator II to provide administrative and operational support, primarily assisting with the management of the department’s vehicle and equipment fleet. The role involves retrieving, entering, checking, and reporting data; reviewing billings and payables; tracking vehicle and driver requirements; coordinating with employees and vendors; and facilitating vehicle scheduling, assignment, and delivery. The position also provides general administrative support and maintains accurate records and logs. At this level, support services work may include training and auditing related programs, inventory control, fleet coordination, budgeting, purchasing and leases, and other administrative functions. The role may oversee support staff functions and supervise subordinate Support Services Coordinators, clerical staff, or other support staff. Work is generally performed at a bureau or division level and may involve analyzing expenditures, preparing materials for appropriation requests, assisting with defense of agency requests, and preparing budget needs and annual reports. This is an in-office, on-site position in Draper, Utah, and is currently not a telework position. A comprehensive background investigation, which may include a polygraph, may be required. A drug test is required.

Requirements

Strong interpersonal skills to build and maintain professional relationships with UDC staff and external partners.
Excellent verbal and written communication skills to coordinate effectively with drivers, managers, and outside vendors.
Timeliness and reliability.
High level of attention to detail.
Experience with Google Workspace (such as Sheets and Docs) or other office software such as Excel and Word.
Must possess a valid Utah driver license and have a clean driving record.

Responsibilities

Assist the UDC Fleet Administrator with management of the UDC vehicle and equipment fleet.
Retrieve data from databases and fleet management systems to generate reports; enter data into databases and systems; and check information for accuracy and completeness.
Review and approve billings and payables.
Track completion of key tasks for UDC vehicles and drivers, including preventative maintenance and defensive driving courses.
Communicate with UDC leadership and drivers to ensure key tasks are completed in a timely manner.
Interface with outside vendors, including requesting quotes and scheduling maintenance.
Coordinate delivery of vehicles to vendors, UDC offices, and other locations.
Respond to inquiries, questions, and requests from UDC employees.
Facilitate scheduling and assignment of state vehicles and monitor outgoing and incoming vehicles.
Provide administrative support, including scheduling meetings, taking minutes, tracking or completing post-meeting deliverables, and processing mail.
Research and review financial records, schedules, reports, and problem areas.
Maintain accurate records and logs.
Complete other tasks as assigned.
May perform support services such as training and auditing related programs, inventory control, fleet coordination, budgeting, purchasing and leases, and related administrative functions.
May oversee support staff functions and supervise subordinate Support Services Coordinators, clerical staff, or other support staff.
May analyze expenditures and expenditure patterns, prepare materials for appropriation requests, assist in defending agency appropriation requests, and prepare budget needs and annual reports.