Supervisory Systems and Procedures Analyst

Deputy Assistant Secretary for Finance • Austin, TX

1d • Onsite

About The Position

This position leads the Payroll Support Services, Centralized Special Actions & Oversight team (CSAO) within the Financial Payroll Service at the Financial Services Center. The incumbent provides program management oversight for centralized payroll planning and operations, ensuring VA's multi-billion dollar payroll is reported and recorded timely and accurately. The position is located in Austin, Texas, and is not virtual. The work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. Compressed or flexible scheduling may be available with management approval. Ad hoc telework may be available under agency policy, but return-to-office mandates require in-person reporting unless an exemption is approved.

The position supervises personnel engaged in payroll operations planning, program control and management, civilian personnel management, and administrative support. It provides administrative and technical supervision, performs staff-related administrative and personnel management functions, and establishes and communicates staff guidelines and performance expectations through the employee performance management system. The incumbent oversees work to determine pay, maintain payroll and accounting records, and prepare related civilian employee reports, applying applicable pay and leave laws, regulations, rules, and agency policy concerning entitlements such as overtime, differentials, hazardous duty, holiday and special rates, premium pay, and allowances.

The position may require a one-year supervisory probationary period. Some travel to VA field facilities may be necessary. The work is primarily sedentary, with some walking and standing to attend meetings, seminars, and conferences.

Requirements

• U.S. citizenship.
• One year of specialized experience equivalent to at least the GS-11 level, including experience directing and supervising technical and administrative payroll management work.
• Experience in resource planning, programming, budgeting, execution, and monitoring activities related to financial management systems.
• Experience developing and recommending courses of action affecting organizational structure changes, program milestones, resource funding levels, and long-range plans.
• Current Federal employees and certain former Federal employees applying for a GS-12 position must meet the applicable time-in-grade requirement, including 52 weeks at GS-11, and provide supporting SF-50 documentation.
• Complete the required application steps, questionnaire, and online assessment.
• Meet applicable background and security investigation requirements and any required probationary or trial period.
• Selective Service registration is required for males born after December 31, 1959.
• Submit a resume with job titles, employers, hours worked per week, dates, duties and responsibilities, and Federal grade levels where applicable.

Responsibilities

• Supervise personnel performing planning, program control and management, civilian personnel management, and general administrative support for payroll operations.
• Provide the administrative and technical supervision necessary to accomplish the unit's work.
• Perform administrative and personnel management functions for supervised staff.
• Establish staff guidelines and performance expectations and communicate them through the formal employee performance management system.
• Oversee workflows for determining pay, maintaining payroll and accounting records, and completing reports related to civilian employees.
• Apply pay and leave laws, regulations, rules, and agency policy concerning overtime, differentials, hazardous duty, holiday and special rates, premium pay, and allowances.
• Provide program management oversight for centralized payroll planning and operations and ensure payroll is reported and recorded accurately and on time.

Benefits

• Federal employee benefits package, with benefits eligibility depending on the position and employment status.
• Annual leave accrual based on Federal service; newly appointed employees may request credit for qualifying job-related non-Federal experience or active-duty uniformed military service, subject to approval.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed