Supervisor - Court Accounting

Jackson County, Missouri•Kansas City, MO

About The Position

The Supervisor - Court Accounting performs highly responsible, advanced court-clerk work in the Missouri State Court System, including processing cases through an electronic filing system and applying statutes, policies, and regulations with independent judgment and minimal supervision. The role involves frequent public interaction and exceptional customer service, financial record keeping in an automated case management system, clerical support for a circuit or associate circuit judge, and possible direct supervision of court personnel. The position may assume responsibility for the office during the circuit clerk’s absence. The chief financial officer is the appointing authority. The position receives direct supervision from a unit supervisor, court manager, chief court operations manager, judge, or appointing authority. It may supervise apprentice court clerks, court clerks, and senior court clerks assigned to the unit. Employees may encounter disturbing evidence or testimony, potentially abusive members of the public, allergens, and unpleasant odors.

Requirements

High school diploma or equivalent.
At least three years of varied administrative experience performing a wide range of technical office duties, including at least one year in a supervisory capacity; equivalent combinations of relevant education and experience may be substituted year for year, provided a high school diploma or GED has been obtained.
Comprehensive knowledge of court procedures and policies, legal documents, and laws and legal factors pertaining to the court.
Comprehensive knowledge of court organization, operations, functions, and scope of authority.
Ability to work independently and manage time effectively while handling a high-volume workload amid frequently changing priorities and high stress.
Ability to exercise good judgment and make independent decisions consistent with general policy and objectives.
Ability to maintain complex records and prepare reports from an automated system.
Ability to establish and maintain effective working relationships with internal and external stakeholders.
Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties.
Ability to work with minimal supervision and follow oral and written instructions.
Strong time-management and organizational skills, with attention to detail.
Ability to recognize and troubleshoot employee-relations issues and resolve or report them as appropriate.
Ability to plan, assign, and supervise subordinate employees’ work across a variety of activities.
Ability to analyze and interpret complex data, draw meaningful conclusions, and communicate results effectively.

Responsibilities

Process cases, including receiving and initiating case files, reviewing judgments, preparing warrants, summonses, garnishments and executions, handling bond settings, and maintaining docket control.
Review legal documents for filing requirements, determine the necessary processing, and take action in accordance with court rules and procedures.
Receive and disburse funds, reconcile financial accounts, and prepare daily and monthly financial reports.
Provide procedural information and customer assistance in person, by telephone, email, or other means without giving legal advice.
Prepare court orders, calendars, hearing notices, appearance documents, and reports; coordinate document flow for court assignments and queue electronically filed proceedings for processing.
Serve in the courtroom, swear in litigants and witnesses, operate electronic sound recording equipment, enter docket information, and perform related courtroom duties.
Prepare juror lists and handle related summonses, appearances, and payments using an automated jury management system.
Contact attorneys and court personnel to resolve technical discrepancies in filings.
Assign, direct, supervise, and coordinate office personnel and potentially participate in hiring.
Assist with preparation of the court budget.
Answer procedural questions from staff and coordinate, supervise, or deliver procedural and technical training.
Lead implementation of new technology, court procedures, and other projects as assigned.
Handle complex tasks and prepare, analyze, or supervise the preparation and timely dispatch of operational and financial reports.
Participate in financial audit activities as needed.
Interact with the public in a timely and courteous manner.
Create and process copies of official legal documents and enter orders, court dates, pleadings, and other court matters.
Assist appointing authorities or managers with employee time and attendance administration and workload distribution.
Perform other duties as required.