Supervisor- Accounts Payable

Neighborhood Healthcare•Escondido, CA

54d•$73,500 - $104,400

About The Position

The Accounts Payable Supervisor oversees daily Accounts Payable (AP) operations and plays a key role in advancing the Accounting team’s initiative to achieve an accelerated month-end close timeline. The role provides leadership to AP staff, maintains strong internal controls, supports process improvements, and ensures accurate and timely financial results. The Accounts Payable Supervisor reports to the Accounts Payable Manager with a dotted-line reporting relationship to the Senior Accounting Manager.

Requirements

High school diploma/GED required
3 years of accounts payable or general accounting experience required, including supervisory or lead experience
Solid understanding of GAAP principles as they relate to AP, accruals, and expense allocation
Strong analytical, problem-solving, and decision-making abilities
Close attention to detail with excellent organizational skills
Proficiency with ERP systems and AP automation tools (e.g., Microsoft Dynamics 365 Business Central, Coupa)
Advanced Excel skills (lookups, pivot tables, data analysis)
Ability to manage competing priorities and meet critical deadlines
Excellent communication and interpersonal skills; ability to collaborate effectively across departments
Demonstrated ability to work independently, prioritize effectively, and exercise sound judgment
Commitment to continuous improvement, accuracy, and strong internal control practices
Ability to lift/carry 10 lbs/weight
Ability to sit for long periods of time
Follows all safety procedures as outlined in Neighborhood Healthcare’s Illness and Injury Prevention Plan (IIPP) and report any injuries and/or unsafe conditions immediately
Maintains current knowledge of policies and procedures as they relate to safe work practices
Uses appropriate body mechanics to ensure an injury free environment
Familiarity with location of nearest fire extinguisher and emergency exits
Follows all infection control procedures including blood-borne pathogen protocols
Maintains privacy of all patients, employee and volunteer information and access such information only on a need-to-know basis for business purposes
Complies with all regulations regarding corporate integrity and security obligations
Reports all behavior and/or activity that are unethical, fraudulent, or unlawful

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
Demonstrated experience with regulatory filings such as 1099s, sales/use tax, and unclaimed property strongly preferred
3 years of Microsoft Dynamics 365 Business Central (MD365BC) experience preferred

Responsibilities

Supervise daily AP activities, including invoice processing, supplier inquiries, payment runs, and AP subledger reconciliations
Oversee invoice approval workflows, ensuring timely processing and correct coding
Serve as an escalation point for supplier issues and internal departmental inquiries
Ensure compliance with company policy, internal controls, and audit requirements
Prepare and/or review key journal entries for AP accruals, expense reclasses, and allocation entries
Oversee prepaid, recurring, and periodic expense schedules tied to AP activity
Identify process gaps and develop solutions to streamline AP workflow and close-related tasks
Maintain and update SOPs, process documentation, and workflow maps
Lead preparation and submission of annual 1099 forms
Manage sales and use tax filings and associated compliance activities
Oversee monitoring, reporting, and remittance of unclaimed property
Supervise AP team members, including coaching, workload management, and ongoing performance feedback
Collaborate with cross-functional teams including Procurement, Contracts, and Accounting
Provide subject matter expertise for AP-related systems, processes, and policy questions