Summer School Office Personnel (Part-Time)

Columbia•Columbia, MO

About The Position

The Summer School Office Personnel role supports summer school programming by implementing administrative policy efficiently and communicating with school clientele and district patrons. The position performs clerical and administrative tasks related to enrollment, materials, communications, and operational support. It is a temporary, part-time, non-exempt support staff position and is not eligible for benefits. The role reports to the Summer School Operations Specialist and has no supervisory responsibilities. The employee is expected to follow district policies and regulations, maintain the competencies necessary for the position, demonstrate district values, protect confidential information, and maintain consistent, regular attendance. The work takes place in a typical office environment, which may sometimes include many staff members speaking simultaneously. Reasonable accommodations may be available for individuals with disabilities.

Requirements

High school graduation.
Ability to work with people.
Effective communication skills in person, by telephone, and by email.
Excellent organizational skills.
Ability to identify potential problems requiring administrative input.
Excellent typing and English usage skills.
Ability to multitask.
Ability to read and interpret instructions and procedure manuals, write simple reports and correspondence, and speak with colleagues, athletic staff, administration, and students.
Ability to perform basic mathematical functions, including addition, subtraction, multiplication, and division.
Ability to interpret written, oral, diagrammed, or scheduled instructions and solve problems involving a variety of concrete variables.
Strong computer skills, including word processing, spreadsheets, and databases, and ability to learn new systems and software.
Ability to work closely with a variety of staff members and demonstrate excellent interpersonal communication skills.
Ability to safeguard confidential information.
Consistent and regular attendance.
Ability to sit, talk, and hear regularly; move about and use fingers and controls frequently; and occasionally reach, bend, and lift or carry up to ten pounds.
Close vision sufficient to look at a computer screen for long periods.

Nice To Haves

Clerical experience is desired.
Knowledge of Infinite Campus and Business Plus systems is desirable.
Knowledge of office equipment.

Responsibilities

Develop an understanding of the district’s summer learning opportunities.
Respond to telephone and email communications and relay messages as requested.
Enter purchase orders for supplies and materials.
Enter and check student enrollment data in the Student Information System and seek clarification when needed.
Prepare enrollment information, flyers, weekly parent reports, and other materials for distribution to schools and classrooms.
Assist with preparing electronic enrollment reports for regular-year and summer administrators and teachers.
Prepare mailings for recruitment, enrollment confirmation, and transportation information.
Provide information, materials, and supplies to summer school faculty and students.
Provide clerical and other assistance to operational managers.
Prepare summer curriculum documents.
Prepare written communications and reports for summer school.
Perform other assigned duties and duties necessary to support the mission and vision of Columbia Public School District.