School Office Assistant (part-time)
About The Position
The School Office Assistant supports the daily administrative operations at Glendale Preparatory Academy. The role is an opportunity to contribute to Great Hearts Academies, a network of classical K–12 schools whose mission is to cultivate students’ minds and hearts through the pursuit of Truth, Goodness, and Beauty. The position is part-time, hourly, and non-exempt. It reports to the Headmaster. Employment is contingent upon successfully completing a criminal history background check and fingerprint clearance in accordance with state requirements. Local travel may be required for training and professional development. The job description notes that management may assign additional tasks and that the listed functions do not restrict those assignments.
Requirements
- 2–4 years of experience in an office or school-related administrative position.
- Proficiency with Microsoft Office products.
- Ability to respond to common inquiries or complaints from parents.
- Ability to communicate effectively and professionally with students, parents, coworkers, and the public.
- Strong customer service skills.
- Ability to multitask, organize, and attend to detail.
- Ability to create and maintain a customer-focused atmosphere within administrative functions.
- Successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.
- Ability to perform physical functions including standing, sitting, repetitive hand and body movements, bending, squatting, and reaching.
- Ability to move or position equipment weighing up to approximately 15 pounds.
Nice To Haves
- Associate degree preferred.
Responsibilities
- Answer and manage incoming calls.
- Receive and interact professionally with parents, students, and visitors.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Print and distribute class schedules.
- Assist with the annual enrollment process, including correspondence and maintaining the student enrollment database.
- File and retrieve documents and reference materials.
- Record, transcribe, and distribute incoming communications.
- Receive and process records requests in a timely manner.
- Collect fees and issue receipts to parents for extracurricular activities.
- Assist faculty with copying and other class preparation.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Part-time
Education Level
No Education Listed
