School Office Assistant

Veritas Preparatory Academy • Phoenix, AZ

6d • Onsite

About The Position

The Office Assistant supports the daily administrative operations of Veritas Preparatory Academy. The role contributes to the school’s work within Great Hearts Academies, a network of classical K–12 schools focused on cultivating students’ minds and hearts through the pursuit of Truth, Goodness, and Beauty. The position reports to the Headmaster and is hourly and non-exempt. Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements. Local travel may be needed for training and professional development. The listed duties describe essential functions and do not limit other tasks that may be assigned.

Requirements

• 2–4 years in an office or school-related administrative position.
• Proficiency with Microsoft Office products.
• Ability to respond to common inquiries or complaints from parents.
• Ability to communicate effectively and professionally with students, parents, coworkers, and the public.
• Strong customer service skills.
• Ability to multitask, organize, and maintain attention to detail.
• Ability to create and maintain a customer-focused atmosphere within administrative functions.
• Successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.

Nice To Haves

• Associate degree preferred.

Responsibilities

• Answer and manage incoming calls.
• Receive and interact professionally with parents, students, and visitors.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Print and distribute class schedules.
• Assist with annual enrollment, including correspondence and maintenance of the student enrollment database.
• File and retrieve documents and reference materials.
• Record, transcribe, and distribute incoming communications.
• Receive and process records requests in a timely manner.
• Collect fees and issue receipts to parents for extracurricular activities.
• Assist faculty with copying and other class preparation.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision insurance with minimal employee contribution.
• 401(k) retirement plan with employer match.
• Supportive, mission-driven culture with opportunities for personal and professional growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed