School Office Assistant
About The Position
The School Office Assistant supports daily administrative operations at the Blossom Rock campus in Apache Junction, Arizona. The position contributes to the work of Great Hearts Academies, a network of classical K–12 schools focused on cultivating students’ minds and character through the pursuit of Truth, Goodness, and Beauty. The role involves interacting with parents, students, visitors, faculty, and the public while helping maintain an organized, customer-focused administrative office. Employment is contingent upon successfully completing a criminal history background check and fingerprint clearance in accordance with state requirements. Local travel may be needed for training and professional development. The listed physical functions include standing, sitting, repetitive hand and body movements, bending, squatting, reaching, and possibly moving or positioning equipment weighing up to approximately 15 pounds. Management may assign additional tasks consistent with the role.
Requirements
- Two to four years of experience in an office or school-related administrative position.
- Proficiency with Microsoft Office products.
- Ability to respond to common inquiries or complaints from parents.
- Ability to communicate effectively and professionally with students, parents, coworkers, and the public.
- Strong customer service skills.
- Ability to multitask, organize, and maintain attention to detail.
- Ability to create and maintain a customer-focused atmosphere within administrative functions.
- Successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.
- Ability to perform the listed physical functions, including standing, sitting, repetitive hand and body movements, bending, squatting, reaching, and potentially moving or positioning equipment weighing up to approximately 15 pounds.
Nice To Haves
- Associate degree preferred.
Responsibilities
- Answer and manage incoming calls.
- Receive and interact professionally with parents, students, and visitors.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Print and distribute class schedules.
- Assist with the annual enrollment process, including correspondence and maintaining the student enrollment database.
- File and retrieve documents and reference materials.
- Record, transcribe, and distribute incoming communications.
- Receive and process records requests in a timely manner.
- Collect fees and issue receipts to parents for extracurricular activities.
- Assist faculty with copying and other class preparation.
- Perform other duties as assigned.
Benefits
- Medical, dental, and vision insurance with minimal employee contribution.
- 401(k) retirement plan with employer match.
- Supportive, mission-driven culture with opportunities for personal and professional growth.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
