School Office Assistant - Falcon Creek Middle School

Cherry Creek Schools • CO, CO

5d • Onsite

About The Position

Perform a broad range of administrative, clerical, and support tasks at a school location. May provide occasional assistance to the School Principal or Assistant Principal as requested. This non-exempt position is in the Educational Office Professionals classification group and Educational Support Personnel pay plan, Range 07. The position has no direct supervisory responsibilities. Work location may change to meet organizational requirements.

Requirements

• Criminal background check and fingerprinting are required.
• High School Equivalency (HSE) diploma.
• One year of administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience.
• Basic knowledge of typical office equipment, including telephones, copiers, fax machines, and email.
• Basic knowledge of common computer application software.
• Basic knowledge of Microsoft Office.
• Intermediate interpersonal relations skills.
• Intermediate verbal and written communication skills.
• Intermediate organizational skills.
• Ability to operate common office equipment.
• Ability to work alone and with others.
• Ability to write routine reports and correspondence.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books.

Nice To Haves

• Experience working in the public sector.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Racially conscious and culturally competent, with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement.

Responsibilities

• Greet and welcome visitors; answer and screen telephone calls, take messages, and assist staff, students, parents or guardians, and community members with concerns and questions. May monitor students sent to the office.
• Schedule meetings and appointments; prepare agendas, reserve facilities, and record and transcribe meeting minutes. May coordinate travel schedules and reservations, and maintain calendars for department events or special activities.
• Draft letters, memorandums, reports, newsletters, announcements, and other materials; compose and type routine correspondence; support regular and special school projects.
• Organize and maintain files and records, which may include IEPs, databases, personnel and student records, tests, surveys, legal documents, evaluations, professional growth, insurance, supplemental pay, club budgets, mentor programs, and workshops. File correspondence and other records, including entering and accepting attendance and registrations.
• Operate word-processing equipment to store, edit, format, print, and revise correspondence, databases, reports, forms, labels, and other printed materials.
• Read, route, and respond to incoming mail; locate and attach appropriate files to correspondence for building administration; prepare outgoing mail and correspondence, including emails and faxes.
• Monitor and keep books for budgets.
• Order and maintain supplies and inventory, arrange equipment maintenance, and may process electronic purchase and warehouse orders and other financial documents.
• Perform other duties as assigned or requested.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED