School Office Assistant

Great Hearts Academies • Phoenix, AZ

7d • Onsite

About The Position

The Office Assistant supports the daily administrative operations of Veritas Preparatory Academy. The role contributes to the campus’s administrative functions and supports a customer-focused atmosphere while interacting with parents, students, visitors, faculty, co-workers, and the public. The position reports to the Headmaster and is hourly and non-exempt. Employment is contingent upon successfully completing a criminal history background check and fingerprint clearance in accordance with state requirements. Local travel may be needed for training and professional development opportunities. The job description notes that management may assign other duties and that the listed functions do not limit those assignments.

Requirements

• 2–4 years of experience in an office or school-related administrative position.
• Proficiency with Microsoft Office products.
• Ability to respond to common inquiries or complaints from parents.
• Ability to communicate effectively and professionally with students, parents, co-workers, and the public.
• Strong customer service skills.
• Ability to multitask, organize, and attend to detail.
• Ability to create and maintain a customer-focused atmosphere within administrative functions.
• Successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.

Nice To Haves

• Associate degree preferred.

Responsibilities

• Answer and manage incoming calls.
• Receive and interact professionally with parents, students, and visitors.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Print and distribute class schedules.
• Assist with annual enrollment, including correspondence and maintaining the student enrollment database.
• File and retrieve documents and reference materials.
• Record, transcribe, and distribute incoming communications.
• Receive and process records requests in a timely manner.
• Collect fees and issue receipts to parents for extracurricular activities.
• Assist faculty with copying and other class preparation.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision insurance with minimal employee contribution.
• 401(k) retirement plan with employer match.
• Supportive, mission-driven culture emphasizing collegiality, collaboration, and personal and professional growth.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree