School Office Assistant (part-time)

Arete Preparatory Academy•Gilbert, AZ

2d•Onsite

About The Position

The School Office Assistant supports daily administrative operations at Arete Preparatory Academy. The position is an opportunity to contribute to Great Hearts Academies, a network of classical K-12 schools whose mission is to cultivate students’ minds and hearts through the pursuit of Truth, Goodness, and Beauty. This role is part-time, hourly, and non-exempt, with a schedule of 20 hours per week. The position reports to the Headmaster. Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements. Local travel may be required for training and professional development opportunities. The job description notes that assigned duties may include tasks beyond those listed.

Requirements

Two to four years of experience in an office or school-related administrative position.
Proficiency with Microsoft Office products.
Ability to respond to common inquiries or complaints from parents.
Ability to communicate effectively and professionally with students, parents, coworkers, and the public.
Strong customer service skills.
Ability to multitask, organize, and maintain attention to detail.
Ability to create and maintain a customer-focused atmosphere within administrative functions.
Successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.

Nice To Haves

Associate degree preferred.

Responsibilities

Answer and manage incoming calls.
Receive and interact professionally with parents, students, and visitors.
Prepare and edit correspondence, communications, presentations, and other documents.
Print and distribute class schedules.
Assist with the annual enrollment process, including correspondence and maintenance of the student enrollment database.
File and retrieve documents and reference materials.
Record, transcribe, and distribute incoming communications.
Receive and process records requests in a timely manner.
Collect fees and issue receipts to parents for extracurricular activities.
Assist faculty with copying and other class preparation.
Perform other duties as assigned.