School Office Assistant (part-time)
About The Position
The School Office Assistant supports the daily administrative operations of Arete Preparatory Academy. The role contributes to Great Hearts Academies’ work in K–12 education and helps maintain an effective, customer-focused administrative environment. The position is hourly and non-exempt, scheduled for 20 hours per week, and reports to the Headmaster. Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements. Local travel may be needed for training and professional development. The description reflects management’s assignment of essential functions and does not exclude or restrict other tasks that may be assigned.
Requirements
- 2–4 years of experience in an office or school-related administrative position.
- Proficiency with Microsoft Office products.
- Ability to respond to common inquiries or complaints from parents.
- Ability to communicate effectively and professionally with students, parents, coworkers, and the public.
- Strong customer service skills.
- Ability to multitask, organize, and pay close attention to detail.
- Ability to create and maintain a customer-focused atmosphere within administrative functions.
- Successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.
Nice To Haves
- Associate degree preferred.
Responsibilities
- Answer and manage incoming calls.
- Receive and interact professionally with parents, students, and visitors.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Print and distribute class schedules.
- Assist with the annual enrollment process, including correspondence and maintenance of the student enrollment database.
- File and retrieve documents and reference materials.
- Record, transcribe, and distribute incoming communications.
- Receive and process records requests in a timely manner.
- Collect fees and issue receipts to parents for extracurricular activities.
- Assist faculty with copying and other class preparation.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
