Subcontract Admin Principle
About The Position
The Subcontract Administrator manages the complete procurement process, from proposal preparation through subcontract execution, to acquire equipment and services in accordance with company policies, legal requirements, and customer specifications. This includes issuing RFIs, RFQs, and RFPs in response to program requirements; analyzing costs; reviewing supplier bid proposals for accuracy and completeness; conducting negotiations; and administering and executing subcontracts. The role also includes ongoing subcontract administration, supplier relationship management, and supplier performance management. The position supports BAE Systems’ work supplying products and services to the U.S. Armed Forces and its allies.
Requirements
- Strong contract or subcontract and supplier management skills, including supplier relationship and performance management experience on large-scale program execution.
- Ability to lead formal negotiations involving price, schedule, contractual terms and conditions, technical requirements, and supplier performance.
- Ability to maintain compliance with Defense contracting regulations, including FAR and DFARS.
- Understanding of CPSR audits and requirements.
- Comprehensive understanding of subcontractor solicitations and bid analysis and processes.
- Ability to make strategic decisions and demonstrate critical thinking and sound judgment while complying with company policies, procedures, and applicable state and federal laws and regulations.
- Excellent communication and stakeholder management skills, including the ability to manage supplier relationships and potentially work with senior business leaders.
- Strong interpersonal skills and the ability to communicate effectively, verbally and in writing, with internal customers and suppliers.
- Proven ability to collaborate and build relationships with cross-functional team members as part of a global team.
- Detail-oriented approach.
- Willingness and desire to pursue continuous improvement.
- Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
- Organizational skills to manage timelines, customer and program requirements, and workload prioritization.
- Ability to find win-win solutions and demonstrate a “make it happen” attitude.
Nice To Haves
- Advanced degree and/or certification in CPSM, MCIPS, APSM, or CFCM.
- Experience working in highly regulated industries.
Responsibilities
- Manage the complete procurement process, including proposal preparation activities.
- Issue RFIs, RFQs, and RFPs in response to program requirements.
- Analyze costs and review supplier bid proposals for accuracy and completeness.
- Lead negotiations on price, schedule, contractual terms and conditions, technical requirements, and supplier performance.
- Administer and execute subcontracts for the acquisition of equipment and services in accordance with company policies, legal requirements, and customer specifications.
- Manage subcontracts after award.
- Manage supplier relationships and supplier performance.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Health savings accounts
- 401(k) savings plan
- Disability coverage
- Life and accident insurance
- Employee assistance program
- Legal plan
- Discounts on home, auto, and pet insurance
- Paid time off
- Paid holidays
- Paid parental leave
- Military leave
- Bereavement leave
- Applicable federal and state sick leave
- Employee recognition program with monetary or non-monetary awards
- Other incentives may be available based on position level and/or job specifics
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
