Subcontract Administrator

Bechtel Corporation•Ogden, UT

7d•Onsite

About The Position

The Subcontracts Administrator conducts the planning, formation, administration, and close-out of large, moderately complex service and construction subcontracts in accordance with established policies and procedures. The role may cover the subcontract lifecycle from initial planning through close-out or manage the transition of awarded subcontracts to field administration. Work includes bidder prequalification and list development, bid solicitation, commercial bid analysis, negotiations, contract administration, change management, and close-out. The position participates in project subcontracting plans, work-hour calculations, and budgeting, and develops and monitors project work-hour estimates and master contract forms. Depending on workload and complexity, the administrator may guide project personnel through planning, bid evaluation, award, administration, and close-out, and participates in planning, staffing, training, and developing subcontract personnel. This role supports the Sentinel Project in Ogden, Utah. Relocation assistance is provided. Employment is contingent on successfully completing a pre-employment drug screen and background check, including verification of employment and education. The position reports directly to the Subcontracts Manager / Subcontract Supervisor, receives technical and functional guidance from the Purchasing and Subcontracts Manager / Subcontract Supervisor, and may guide subcontract formation or administration personnel.

Requirements

Bachelor's degree or international equivalent and 5–8 years of relevant experience, or 9–12 years of relevant work experience.
Advanced knowledge of fixed-price and flexibly priced subcontracts, with experience in construction-type subcontracts and applicable procurement regulations, policies, and practices.
Demonstrated administrative and organizational skills.
Demonstrated oral and written communication skills.
Experience developing subcontract types, fee arrangements, contract terms, and legal requirements.
Working knowledge of construction and technical service subcontracts, including proven experience with change management requirements.
Experience developing and recommending potential solutions to contractual problems and concerns to management.
Working knowledge of contract law, negotiations, accounting, or cost engineering gained through education or work experience.
Solid working knowledge of Federal Acquisition Regulations and applicable Agency Supplements, with emphasis on construction-type subcontracts.
Working understanding of Federal contracts and the flow-down of applicable clauses and requirements.
Working understanding of Cost Accounting Standards and the process for determining their applicability to the work.
Ability to support the Sentinel Project in Ogden, Utah.
Successful completion of a pre-employment drug screen and background check, including employment and education verification.

Responsibilities

Implement the Supply Chain Assignment Schedule and applicable Standard Work Process Procedures for subcontract management.
Manage assigned subcontracts, continually review progress, and inform management of projected financial or technical difficulties.
Coordinate operational activities affecting contractual rights and obligations, subcontract performance, and other major matters.
Manage moderately complex contract changes, negotiate with customer personnel, and obtain settlement.
Conform and ensure subcontract execution.
Direct negotiations in the commitment of subcontracts.
Develop and issue assigned subcontracts and service agreements.
Prepare bidder lists and prequalify bidders.
Form and issue bid request packages to approved bidders.
Receive and commercially evaluate bids; prepare Commercial Bid Summaries and recommendations.
Recommend and secure approvals in accordance with established procedures.
Prepare subcontract documents for execution.
Prepare and organize pre-bid, bid clarification, pre-award, and other assigned meetings.
Conduct meetings after reviewing the plan and agenda with a supervisor, and prepare and issue meeting notes documenting important statements, required actions, and schedules.
Represent Bechtel in contractual discussions of advanced complexity and administer information programs to promote mutual understanding of subcontract terms and conditions.
Prepare periodic status reports for management and client personnel.
Assist with data requests from project management, the Defense Contract Audit Agency, the Inspector General's office, and customers or clients.
Participate in subcontract planning, work-hour calculations, and budgeting; develop and monitor project work-hour estimates and master contract forms.
Provide guidance to project team personnel during subcontract planning, bidding, evaluation, award, administration, and close-out when required.
Participate in planning, staffing, training, and development of subcontract personnel.