Senior Subcontract Administrator

BAE Systems•Nashua, NH

5d•$82,779 - $140,723

About The Position

The Senior Subcontract Administrator administers high-risk, high-complexity subcontracts from start to finish and monitors subcontractor performance for compliance with subcontract terms. The role works independently and serves as a subject matter expert on subcontract matters within cross-functional program teams, supporting the sourcing of complex materials, software, and services in accordance with approved procurement policies and procedures. It may provide work leadership to lower-level employees and serves as a performance example to junior and midlevel subcontract administrators. The role leads preparation and negotiation of complex subcontracts and prepares solicitation documents, including statements of work, terms and conditions, flow-down provisions, evaluation factors, and requests for proposal. It serves as the focal point for bid receipt, coordinates technical and cost proposal reviews with program teams, addresses supplier exceptions, and consults with Legal, Technical, Financial, and Managerial stakeholders. The administrator drives Zero Defect initiatives with subcontractors. The position ensures subcontractor documents and deliverables are received accurately and on time, handles invoice issues, and monitors cost, schedule, and technical performance. It reviews subcontract documentation for compliance with industry and government contract requirements and company policies; prepares cost or price analyses, negotiation memoranda, reports, letters, and other communications; and maintains CPSR-compliant subcontract files. The role also briefs Programs and Management, coordinates subcontracting activities with internal and external parties, and assesses, prioritizes, and drives issues to closure.

Requirements

Bachelor's degree in a related discipline and at least 4 years of directly related work experience, preferably in a government contracting environment.
Demonstrated experience generating, negotiating, and successfully managing major subcontracts and complex procurements.
Ability to collaborate effectively with cross-functional teammates and key internal and external stakeholders.
Ability to communicate subcontract performance, including cost, schedule, risks, opportunities, and financial objectives, to senior management.
Ability to develop negotiation strategies and lead complex negotiations to favorable outcomes and balanced agreements.
Knowledge of acquisition policies and procedures, with experience applying the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and Public Laws applicable to U.S. Government procurements.
Knowledge of ITAR and EAR and their application to major subcontracts and complex procurements.
Ability to support internal and external audits, including Contractor Purchasing System Review and AS9100 audits.
Experience developing, defining, and ensuring compliance with requirements such as statements of work, drawings and specifications, contractual terms and conditions, and prime-contract flow-downs.
Experience leading or supporting the development and submission of compliant supplier proposals; defense and aerospace experience preferred by the posting.
Ability to identify risks proactively and develop mitigation plans, including root-cause and corrective-action plans.
Excellent verbal and written communication skills.
Excellent time-management and organizational skills.
U.S. citizenship and ability to obtain and maintain a Secret clearance.
Ability to travel up to approximately 10% of the time, with occasional increases based on business needs.

Nice To Haves

Well-versed in Oracle ERP.
Cost analysis experience, including COPD, CID, and competitive analysis.
Earned Value Management and Lifecycle Management experience.
Professional supply chain certification, such as CFCM, CPM, CPSM, or PMP.
Graduate degree in a related field.

Responsibilities

Administer high-risk, high-complexity subcontracts from start to finish and monitor subcontractor conformance to subcontract requirements.
Work independently as a subcontract subject matter expert on cross-functional program teams sourcing complex materials, software, and services.
Provide work leadership to lower-level employees as needed and serve as a performance example to junior and midlevel subcontract administrators.
Lead the preparation and negotiation of highly complex subcontracts.
Prepare solicitation documents, including statements of work, terms and conditions, flow-down provisions, evaluation factors, and requests for proposal.
Serve as the focal point for receipt of bids; coordinate technical and cost proposal reviews with program teams and resolve supplier exceptions with supporting functions.
Consult with Legal, Technical, Financial, and Managerial stakeholders on subcontract awards and performance.
Drive Zero Defect initiatives with subcontractors.
Ensure timely and accurate receipt of subcontractor documents and deliverables, including invoices, and resolve invoice issues.
Monitor subcontractor performance against timeliness, cost, and technical objectives.
Review subcontract documentation for compliance with industry and government contract requirements and internal policies and procedures.
Prepare cost and/or price analyses, negotiation memoranda, written reports, letters, and memoranda for internal and external distribution.
Maintain CPSR-compliant subcontract files.
Prepare and present briefings to Programs and Management on subcontracting matters.
Lead and coordinate subcontracting activities with internal and external sources; assess and prioritize issues and drive them to closure.