Subcontract Administrator

AEVEX

16h • $114,100 - $125,300 • Remote

About The Position

The Subcontract Administrator administers subcontracts and related agreements supporting U.S. Department of Defense prime contracts. The role ensures agreements are structured, executed, and managed in accordance with the FAR, DFARS, prime contract terms, and company policy. It serves as the primary contractual interface with suppliers and subcontractors and works closely with Program Management, Finance, Supply Chain, Legal, and Security. The position is remote with occasional travel.

The role covers the full subcontract lifecycle, including solicitation, proposal review, negotiation, award, performance monitoring, changes, compliance, audit support, recordkeeping, and closeout. It also supports small-business subcontracting plans, government property, export compliance, and consent-to-subcontract requirements as applicable.

Requirements

• At least 3 years of subcontract or procurement administration experience supporting U.S. Government prime contracts; DoD experience is preferred.
• Working knowledge of FAR, DFARS, and cost accounting standards (CAS) as they apply to subcontracting.
• Experience with cost and price analysis and negotiation.
• Strong written and verbal communication skills and attention to detail.
• Experience with Microsoft Office and an ERP or contract management system, such as Deltek, SAP, Oracle, or Unanet.
• Bachelor's degree in Business, Contracts Management, Supply Chain, Finance, or a related field, or an equivalent combination of education and experience.
• Ability to obtain and maintain a DoD security clearance.
• U.S. citizenship required.
• Ability to meet the physical demands of the role, including constantly sitting and reaching to use computers and other office equipment; reasonable accommodations may be made.

Nice To Haves

• Professional certification such as CFCM, CPCM (NCMA), CPSM, or CPPB.
• Experience supporting a DCMA-approved purchasing system or CPSR.
• Experience with FAR Part 15, Part 12, and Part 44 subcontracting requirements.
• Experience with cybersecurity compliance, including NIST SP 800-171 or CMMC.
• Experience with cost-type and fixed-price subcontracts on major defense programs.

Responsibilities

• Write and issue requests for proposals (RFPs) and requests for information (RFIs) to subcontractors.
• Prepare, negotiate, award, and administer subcontracts, purchase orders, task orders, and modifications across fixed-price, cost-reimbursable, time-and-materials, and IDIQ vehicles.
• Incorporate and verify required FAR/DFARS clauses and prime contract flowdowns, including data rights, cybersecurity, specialty metals, counterfeit parts, and small-business subcontracting provisions.
• Conduct cost and price analysis, obtain certified cost or pricing data when required, and support price reasonableness determinations.
• Review subcontractor proposals and support source selection and sole-source justifications.
• Monitor subcontractor performance, deliverables, schedules, and invoicing; process change orders and contract modifications; and coordinate resolution of disputes and claims with Legal.
• Ensure compliance with small-business subcontracting plans and report on goals, including eSRS, SF 294, and SF 295 as applicable.
• Verify subcontractor eligibility, including SAM registration, debarment and exclusion checks, CAGE code, representations, and certifications.
• Support government audits and reviews, including DCAA, DCMA, and Contractor Purchasing System Review activities.
• Maintain complete and auditable subcontract files and ERP or contract management records.
• Support government property, ITAR/export compliance, and consent-to-subcontract requirements as applicable.
• Support subcontract closeout, including final invoices, release of claims, and property disposition.
• Prepare status reports, metrics, and forecasts for management and program teams.
• Maintain regular and reliable attendance on a full-time basis or in accordance with the posted schedule.
• Exhibit professional behavior with internal and external business associates, reflect company policies and practices, and align daily actions with AEVEX cultural values and department goals.

Benefits

• 401(k) retirement plan
• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• Professional development funds
• Employee Assistance Plan (EAP), including counseling, legal help, and child and elder care support

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level