Subcontract Administrator

Bechtel Corporation • Ogden, UT

2d • Onsite

About The Position

As a Subcontracts Administrator, you will plan, form, administer, and close out large, moderately complex service and construction subcontracts in accordance with established policies and procedures. Duties can include bidder prequalification, developing bidder lists and bid solicitation packages, bid analysis, negotiations, contract administration, change management, and close-out. Work may cover the full subcontract lifecycle or involve transitioning awarded subcontracts for field administration.

You will contribute to planning, work-hour calculations, and budgeting for project subcontracting activities, and develop and monitor project work-hour estimates and master contract forms. Depending on workload and complexity, you may guide project personnel through subcontract planning, bidding, evaluation, award, administration, and close-out. You will also participate in planning, staffing, training, and developing subcontract personnel.

This role supports the Sentinel Project in Ogden, Utah. Relocation assistance is provided. The successful candidate must pass a pre-employment drug screen and background check, including verification of employment and education. The position reports to the Subcontracts Manager / Subcontract Supervisor, receives technical and functional guidance from that role, and works with project personnel, bidders, subcontractors, and other project functions.

Requirements

• Bachelor's degree or international equivalent and 2–5 years of relevant experience, or 6–9 years of relevant work experience.
• Knowledge of fixed-price and flexibly priced subcontract types, with experience in construction-type subcontracts under procurement regulations, policies, and practices.
• Demonstrated administrative and organizational skills.
• Demonstrated oral and written communication skills.
• Experience developing subcontract types, fee arrangements, contract terms, and legal requirements.
• Working knowledge of construction and technical-service subcontracts and proven experience with change-management requirements.
• Experience developing and recommending potential solutions to contractual problems and concerns to management.
• Working knowledge of contract law, negotiations, accounting, or cost engineering gained through education or work experience.
• Knowledge of Federal Acquisition Regulations and applicable Agency Supplements, particularly for construction-type subcontracts.
• Working understanding of Federal contracts and the flow-down of applicable clauses and requirements.
• Working understanding of Cost Accounting Standards and the process for determining applicability to the work.
• Ability to pass a pre-employment drug screen and background check, including employment and education verification.

Responsibilities

• Implement the Supply Chain Assignment Schedule and applicable Standard Work Process Procedures for subcontract management.
• Manage assigned subcontracts, review progress, and inform management of projected financial or technical difficulties.
• Coordinate operational activities affecting contractual rights and obligations, subcontract performance, and other major matters.
• Manage moderately complex contract changes, negotiate with customer personnel, and obtain settlement.
• Ensure subcontract execution and direct negotiations for subcontract commitments.
• Develop and issue subcontracts and service agreements as assigned.
• Prepare bidder lists, prequalify bidders, and form and issue bid-request packages to approved bidders.
• Receive and commercially evaluate bids; prepare Commercial Bid Summaries and recommendations.
• Recommend and secure approvals in accordance with established procedures, and prepare subcontract documents for execution.
• Prepare and organize pre-bid, bid-clarification, and pre-award meetings to establish understanding and agreement on contractual matters.
• Conduct meetings after reviewing plans and agendas with a supervisor, and prepare and issue meeting notes documenting key statements, actions, and schedules.
• Represent Bechtel in advanced-complexity contractual discussions and administer information programs to support mutual understanding of subcontract terms and conditions.
• Prepare periodic status reports for management and client personnel.
• Assist with data calls from project management, the Defense Contract Audit Agency, the Inspector General's office, and customers or clients.
• Participate in subcontracting activity planning, work-hour calculations, budgeting, and development and monitoring of work-hour estimates and master contract forms.
• Provide guidance to project personnel during subcontract planning, bidding, evaluation, award, administration, and close-out when required.
• Participate in planning, staffing, training, and development of subcontract personnel.

Benefits

• Relocation assistance is provided.
• Bechtel states that it offers robust benefits and time to recharge; specific benefit offerings are not listed in the posting.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level