Subcontract Administrator

Bosch Building Technologies•Phoenix, AZ

About The Position

The Subcontract Administrator supports subcontractor onboarding, contract administration, and compliance management, including agreements, documentation, and invoicing. The role serves as a liaison between subcontractors and project teams while ensuring accurate records, timely processing, and audit readiness. The position also supports close activities, compliance monitoring, and special projects.

Requirements

At least 3 years of experience in a construction environment, specifically in insurance, contract management, or compliance.
Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Ability to manage and analyze compliance documents, including contractor licenses, certificates of insurance, and lien releases.
Excellent attention to detail for maintaining compliant audit files and supporting internal and external audit requests.
Ability to work under pressure, multitask, and meet deadlines.
Strong organizational and time-management skills.
Customer service-focused mindset to assist subcontractors and internal teams with inquiries.
Excellent communication and interpersonal skills to collaborate with the Operations team and other stakeholders.
Construction project accounting experience.

Nice To Haves

Bachelor’s degree in Business Administration, Contract Management, or a related field.
At least 5 years of experience in a construction environment, specifically in insurance, contract management, or compliance.
Experience with Certified Payroll and Owner-Controlled Insurance Programs (OCIP).
Knowledge of subcontractor procedures, practices, and compliance standards.
Familiarity with month-end and year-end close activities in a contract or compliance environment.
Previous experience managing and interpreting Master Agreements or agreement modifications.
Experience supporting special projects related to contract or compliance management.
Experience with Microsoft D365.

Responsibilities

Coordinate and manage the subcontractor pre-qualification process.
Administer and distribute Master Agreements for subcontractors.
Review agreement modifications and provide advice and interpretation to the Operations team.
Analyze and manage compliance documents, including contractor licenses, certificates of insurance, insurance endorsements, and lien releases.
Issue Work Authorizations and Change Orders.
Review and process subcontractor monthly invoices.
Review contracts for subcontractors.
Assist subcontractors and Bosch Project Managers with contract or status inquiries.
Support month-end and year-end close activities.
Monitor timely submission of Certified Payroll and OCIP documentation related to compliance.
Maintain compliant audit files and support internal and external audit requests.
Maintain current knowledge of relevant subcontract procedures and practices.
Complete special projects as assigned and perform other duties as assigned.