Strategic Communications Project Coordinator

University of Florida • Gainesville, FL

1d

About The Position

The Strategic Communications Project Coordinator supports the Strategic Communications, Marketing & Engagement (SCME) team by fostering collaboration and aligning people, processes, and projects. Working closely with SCME leadership, project sponsors, and stakeholders, the coordinator manages project intake, tracking, communications, and workflows, keeping expectations, timelines, and deliverables clear and organized. The role requires balancing multiple priorities, building relationships, and creating structure to help teams achieve shared goals.

The coordinator plans and monitors communications, marketing projects, and events; coordinates team resources; maintains project-management records; and ensures projects are completed within timelines and budgets. The role also serves as a primary project contact, communicates status updates, coordinates meetings, evaluates project performance, prepares reports, tracks invoices, and manages special projects as needed. Off-campus travel may be required.

Requirements

• Bachelor’s degree in an appropriate area and two years of relevant experience, or an equivalent combination of education and experience.
• Valid Florida driver's license.
• Ability to pay business expenses using personal funds or a credit card and receive reimbursement.
• Ability to communicate clearly and effectively with broad constituencies, meet deadlines, solve problems, work independently, and demonstrate self-motivation.
• Accuracy, attention to detail, customer-service orientation, discretion, and judgment when handling highly confidential information.
• Ability to collaborate and work as a team player.
• Strong written and verbal communication, interpersonal, organizational, and project-management skills.
• Proficiency with Windows operating systems, Microsoft Word, Excel, and Access, internet browsers, and email platforms.
• If off-campus travel is required, a valid driver's license and good driving record are essential.

Nice To Haves

• Prior administrative support experience in development, fundraising, alumni relations, or higher education.
• Strong business acumen.
• Ability to conceptualize, develop, and use innovative materials and resources in support of donor relations.
• Demonstrated project-management experience in a multi-operational and multidisciplinary environment.
• Competency in problem solving.
• Demonstrated success collaborating with stakeholders and experience in a data-driven environment.
• Ability to lead, influence, and inspire others.
• Familiarity with donor databases, contact-management systems, and tracking systems.
• Good driving record, particularly if off-campus travel is required.

Responsibilities

• Work with Advancement SCME leadership to plan, organize, and monitor communications, marketing projects, and events involving clients or project sponsors.
• Coordinate communications and marketing team talent and resources with SCME directors to meet strategic objectives.
• Prioritize and organize assignments and deliverables, and execute workflows under tight timeframes.
• Update and maintain the project-management system throughout project production.
• Ensure project deliverables are completed within project timelines and budgets.
• Organize and save final electronic documents and files in the system when projects close.
• Identify obstacles, resolve issues, and develop solutions to improve protocols, templates, procedures, and efficiency.
• Contribute to project production as needed.
• Build and maintain positive relationships, serve as liaison between SCME and other Advancement partners, and act as the primary project contact.
• Communicate timely updates regarding project scope, deliverables, milestones, and deadlines.
• Schedule project kickoffs and coordinate status meetings to inform teams and stakeholders, provide updates, and manage timelines.
• Conduct project debriefings to document successes and opportunities for future efforts.
• Work with clients and project sponsors to establish metrics and evaluate and analyze project performance.
• Produce accurate reports to support future decision-making.
• Run weekly and monthly dashboard reports and send them to project sponsors.
• Track invoices and send them to appropriate cost center managers for payment.
• Serve on Advancement committees and manage special projects as needed.

Benefits

• Medical, dental, and vision insurance through state health plans.
• Life and disability insurance.
• Retirement plans.
• Paid time off, including 11 paid holidays and family, sick, and vacation leave.
• Professional and personal development opportunities, including training, leadership development, and LinkedIn Learning.
• Tuition assistance through the UF Employee Education Program.
• Public Service Loan Forgiveness eligibility.

What This Job Offers

• Job Type: Full-time