Project Coordinator, Strategic Projects
About The Position
As a Project Coordinator with JLL Project and Development Services (PDS), you will support the Project Management Office and Project Management team and contribute to construction project administration. You will help ensure smooth project execution by managing data, financial processes, and project documentation. The role involves supporting projects from initial planning through construction and closeout, using project management technology and collaborating with Project Managers, vendors, and PMO colleagues. The successful candidate is proactive, adaptable, and able to work with minimal oversight while organizing and prioritizing a varied workload across multiple project types. This is a remote position, with Central or Mountain Time zones strongly preferred to align with team needs. Listed remote locations are Dallas, TX; Denver, CO; Phoenix, AZ; and Salt Lake City, UT. The position does not provide visa sponsorship; candidates must be authorized to work in the United States without sponsorship.
Requirements
- At least 2 years of practical experience in construction management or real estate management in project administration, coordination, or accounting support.
- Proficiency with Microsoft Office Suite, particularly Teams, Excel, SharePoint, and PowerPoint.
- Ability to work effectively in a matrixed corporate environment and manage multiple projects simultaneously with strong attention to detail and data accuracy.
- Strong written and verbal communication skills, including the ability to communicate succinctly and professionally with executive-level stakeholders and cross-functional team members.
- Ability to work across multiple technology platforms and systems and learn new software applications.
- Bachelor’s degree (BA/BS).
- Authorization to work in the United States without visa sponsorship.
Nice To Haves
- Accounting or contracts experience in the construction or real estate industry.
- Experience with Ingenious and Corrigo, or demonstrated ability to quickly learn specialized project management platforms.
- Experience supporting projects in corporate real estate environments and understanding how construction initiatives integrate with broader business operations.
- Familiarity with construction terminology, project phases, and typical project lifecycle workflows.
- Proactive problem-solving and process-improvement experience.
- Professional interest in career development within project management, construction management, or real estate services, and openness to skill development opportunities.
Responsibilities
- Support Project Managers throughout the project lifecycle, from initial planning through construction and final closeout, ensuring adherence to established guidelines and quality standards.
- Maintain project documentation and files in compliance with JLL and client requirements, and ensure projects are audited at closeout.
- Perform tasks across procurement, financial, document management, and project tracking systems, maintaining seamless data flow and consistency.
- Process purchase orders, change orders, and budget approvals; maintain project documentation and organize critical files.
- Coordinate with vendors and support vendor management activities, serving as a liaison to facilitate timely responses and proper documentation.
- Review vendor invoices for billing accuracy, confirmation of completed work, and required approvals before payment processing.
- Monitor project databases and real-time reporting systems to maintain data integrity, track key performance indicators, and help keep projects on budget and schedule.
- Use PDS technology platforms to support account metrics, analyze schedule and financial performance data, and ensure procurement compliance across multiple projects.
- Develop subject matter expertise in the Ingenious platform, providing Project Managers with system guidance, troubleshooting, and training.
- Download, organize, and archive project closeout documentation, including as-builts, asbestos reports, permits, and warranties.
- Collaborate with PMO teammates to implement best practices, support process improvements, and maintain JLL's client service standards.
Benefits
- 401(k) plan with matching company contributions.
- Comprehensive medical, dental, and vision care.
- Paid parental leave at 100% of salary.
- Paid time off and company holidays.
- Early access to earned wages through Daily Pay.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
