Coordinator, Strategic Projects & Partnerships

Equality Fund

1d•Remote

About The Position

The Coordinator, Strategic Projects & Partnerships plays a critical role in managing and supporting processes, projects, and initiatives across the Equality Fund’s Strategy, Innovation, and Impact (SII) and Policy and Strategic Partnerships (PSP) teams. The position reports to the VP, Strategy, Innovation, and Impact and the VP, Policy and Strategic Partnerships. It is a full-time, indefinite position based remotely within Canada. The Coordinator serves as a focal point for existing and prospective partners, supports team operations and financial administration, coordinates events and travel, and helps develop administrative systems and procedures. For PSP, the role also supports Salesforce administration and manages virtual and in-person events and conference logistics. For SII, the Coordinator supports annual planning and reporting, performance measurement, evaluation and learning initiatives, and learning-and-impact communications and content management. The successful candidate will bring strong organization, communication, coordination, and problem-solving skills; ethical judgment and confidentiality; adaptability; and the ability to collaborate across teams and respond to changing priorities. The role requires legal eligibility to work in Canada, remote computer-based work, and travel three to four times annually for up to three weeks total. Occasional evening or weekend work may be needed to coordinate across time zones.

Requirements

Strong organizational skills and the ability to manage complexity.
Effective written communication skills and the ability to develop policies and procedures that simplify internal and external processes.
Professional working proficiency in English.
Ability to learn and use multiple platforms, including project management software, data analytics software, collaboration suites or platforms, enterprise resource planning systems, customer relationship management platforms, and generative AI.
Demonstrated high ethical standards, integrity, and honesty, and the ability to handle sensitive information confidentially.
Commitment to the Equality Fund’s values, including anti-racism, anti-oppression, intersectionality, feminist leadership, accountability, and radical love.
Flexible and responsive approach, including adapting processes to shifting organizational priorities, seeking and integrating feedback, and maintaining a growth mindset.
Ability to collaborate within and across departments, follow up effectively, and process information across multiple mediums while switching contexts.
High emotional intelligence and ability to build trust, foster collaboration, and navigate complex interpersonal dynamics.
Ability to thrive in a nuanced, dynamic, complex environment and respond effectively to changing priorities and challenges.
Strong communication skills and ability to explain complex ideas clearly and persuasively to diverse audiences.
Strong coordination and problem-solving skills, including identifying issues and contributing to solutions.
Must be legally eligible to work in Canada.
Available to travel three to four times per year for up to three weeks total per year.
Willing and able to work remotely on mostly computer-based work.

Nice To Haves

Experience with Power BI.
Professional working proficiency in French, Spanish, or another language.
Respectful approach to conflict and willingness to work toward solutions.

Responsibilities

Serve as the bilateral partner focal point for existing and prospective partners, coordinating inquiries, quarterly partnership meetings, due diligence requests, action-item tracking, and information requests.
Support day-to-day organization and operations across the SII and PSP teams, including scheduling, team meetings, engagement tracking, briefing notes, communications, expense submissions, timeline tracking, event logistics, and presentations.
Coordinate team retreats and other team or stakeholder events, including travel, budgets, and logistics.
Liaise with Finance colleagues to facilitate procurement, budgeting, invoices, administrative support, expense claims, payments, and purchase orders.
Coordinate the development and implementation of administrative policies, systems, and procedures.
Support cross-organizational initiatives, including representing the teams on internal working groups.
Manage and produce virtual and in-person events, including timelines, technology, registration, and troubleshooting.
Coordinate visits and conferences, including programs, catering, registration, hotels, per diems, and meeting spaces.
Manage and support Salesforce use across the PSP team, including accounts, campaigns, contacts, and reports.
Coordinate initiatives such as the Equality Fund’s annual plan, annual reports to government donors, quarterly key performance measure reporting, and evaluation and learning initiatives.
Coordinate internal and external Learning & Impact storytelling meetings and support content management for the internal Impact Library and external website.
Support the VP, Strategy, Innovation, and Impact on special projects as needed.
Act in accordance with workplace policies and the code of conduct to help nurture a safe and respectful work environment.