Strategic Partnerships & Licensing Coordinator

New York Road Runners•New York, NY

1d•Hybrid

About The Position

The Strategic Partnerships & Licensing Coordinator supports corporate and licensee partner relations, race sponsorship execution, and seasonal department initiatives. Reporting to the Head of Strategic Partnerships and Licensing, the Coordinator assists with the department’s day-to-day operations, including licensing account coordination, partner deliverables, budget tracking, credentialing, race entry management, and project recaps. The role calls for professionalism, sound judgment, multitasking, and collaboration across NYRR departments, with a focus on client strategy, NYRR’s brand strategy, and client service in a fast-paced environment. The Coordinator attends partner events and sponsored races and may supervise partner-sponsored programs at the NYRR RUNCenter featuring the New Balance Run Hub. The role requires occasional evening and weekend work, and all staff are required to work the United Airlines NYC Half Marathon, RBC Brooklyn Half Marathon, and TCS NYC Marathon. The position operates on a hybrid schedule, with two days per week in NYRR’s New York City office, and may involve working outdoors for extended periods in varied weather conditions.

Requirements

1–2 years of work experience in licensing, marketing, or sponsorships, such as with an agency, property, or brand.
Proven experience in project management, including planning, execution, and reporting.
Outstanding organizational skills, attention to detail, time management, and personal accountability.
Ability to work independently, exercise good judgment, be resourceful, and sustain productivity under pressure.
High competency with Microsoft Office Suite (Word, PowerPoint, and Excel) and Outlook.
Strong project management skills.
Strong verbal and written communication skills.
Ability to multitask and prioritize workloads in a fast-paced, challenging environment.
Proactive, solution-oriented approach, including confidence to ask questions and follow up promptly.
Commitment to teamwork and collaboration.
Passion for NYRR’s mission and a strong commitment to diversity, equity, and inclusion.
Ability to work occasional weekends or evenings and required NYRR races.
Ability to work outdoors for long periods in a variety of weather conditions.

Nice To Haves

A two- or four-year degree in Marketing, Communications, Business, or a related field, or two years of related experience is preferred.

Responsibilities

Support day-to-day partner and licensee relations, including scheduling status calls, preparing agendas, drafting project plans, taking meeting notes, preparing recaps, and tracking budgets.
Represent the team on calls and in meetings, communicating updates professionally and effectively and asking and answering questions.
Collaborate with colleagues and cross-functional departments to ensure sponsorship deal points are executed on time.
Attend partner events and sponsored races, support partner asset and hospitality execution, and represent NYRR to partners.
Maintain records of logos, samples, photos, and inventory for licensing projects and support approval management.
Prepare timely post-event recaps, including gathering web shots and samples.
Process invoices and purchase orders.
Help coordinate internal meetings and events, including catering, agendas, and meeting materials.
Use effective decision-making, critical thinking, and initiative to meet deadlines and address issues or opportunities creatively.
Communicate professionally with partners and vendors.
Manage race-related administrative tasks, including entries, gifting, and credentials.
Provide general support for the department’s seasonal projects.
Adapt to feedback and instruction and apply learning to projects.