Licensing Coordinator

Hearst • New York, NY

1d • $50,000 - $58,000 • Hybrid

About The Position

The Licensing Coordinator supports Hearst Magazines’ licensing operations, helping bring magazine brands to life through products, partnerships, marketing, and e-commerce. The role helps keep licensing activities organized, protect intellectual property, and translate brand recognition into consumer experiences. It works across licensing, Legal, Research, editorial, marketing, and e-commerce teams, and requires working in a hybrid capacity with four days per week in the Hearst Magazines New York City office.

Requirements

• At least 2 years of experience in project management, sales, merchandising, marketing, brand management, or a related field, or equivalent experience.
• Strong organizational and time-management skills, including the ability to prioritize competing needs and manage multiple projects in a fast-paced environment.
• Detail-oriented, data-driven approach, with strong analytical, problem-solving, and follow-through skills.
• Excellent written and verbal communication skills and a collaborative, customer-service mindset.
• Proficiency with Google Workspace and Microsoft Office.
• Awareness of consumer product trends and strong product sensibility, with the ability to understand how brands translate into compelling consumer products.
• Ability to work collaboratively with cross-functional partners, including Legal, Research, editorial, marketing, and licensing stakeholders.
• Ability to work in a hybrid capacity, with four days per week in the Hearst Magazines NYC office.

Nice To Haves

• Experience with Monday.com.

Responsibilities

• Maintain licensing CRM systems, tracking tools, and dashboards to support accurate and efficient licensing operations.
• Review and proofread licensing contracts for accuracy, completeness, and compliance.
• Coordinate product submissions and support the product approval process from submission through final approval.
• Manage licensing operations meetings and workflows from contract execution through royalty reporting.
• Partner with Legal on intellectual property protection initiatives, including product and accolade infringement, Amazon Brand Registration, and URL management.
• Track marketing campaigns across print, digital, social, and newsletters, and help ensure licensing opportunities are promoted effectively.
• Support editorial and e-commerce initiatives by securing editorial mentions, updating best-seller lists, managing affiliate reports, and maintaining e-commerce tracking.
• Develop brand materials, presentations, and pitch decks.
• Coordinate with the Hearst Research team to gather data supporting sales efforts and business development.

Benefits

• Access to innovative training programs, immersive workshops, and exclusive industry events.
• Hybrid work flexibility.
• Employee Resource Groups.
• Medical, dental, and vision insurance from Day 1.
• 401(k) plan with a company match.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed