Strategic Partnerships & Licensing Coordinator

New York Road Runners•New York, NY

2d•Hybrid

About The Position

The Strategic Partnerships & Licensing Coordinator supports corporate and licensee partner relations, race sponsorship execution, and seasonal department initiatives. Reporting to the Head of Strategic Partnerships and Licensing, the Coordinator assists with day-to-day department operations, including licensing account coordination, partner deliverables, budget tracking, credentialing, race entry management, and project recaps. The role works across NYRR departments and requires sound judgment, professionalism, multitasking, and effective client service in a fast-paced environment. The Coordinator attends partner events and sponsored races, including occasional evenings and weekends, and helps supervise partner-sponsored programs at the NYRR RUNCenter featuring the New Balance Run Hub and at NYRR races. The position follows a hybrid schedule with two days per week in NYRR’s New York City office, and requires working outdoors for extended periods in a variety of weather conditions. New York Road Runners is a 501(c)(3) organization whose mission is to build healthier lives and stronger communities through the transformative power of running. Its year-round races, community events, programs, and training resources serve hundreds of thousands of people.

Requirements

1–2 years of work experience in licensing, marketing, or sponsorships, such as with an agency, property, or brand.
Proven project management experience, including planning, execution, and reporting.
Outstanding organizational skills, attention to detail, time management, and personal accountability.
Ability to work independently, exercise good judgment, be resourceful, and sustain productivity under pressure.
High competency with Microsoft Office Suite, including Word, PowerPoint, and Excel, as well as Outlook and project management.
Strong verbal and written communication skills.
Ability to multitask and prioritize workloads in a fast-paced, challenging environment.
Confidence to ask questions, follow up promptly, and take initiative.
Solution-oriented thinking, teamwork, and collaboration.
Energetic and positive approach, passion for the NYRR mission, and commitment to diversity, equity, and inclusion.
Ability to work occasional weekends or evenings.
Ability to work outdoors for long periods, standing and/or sitting, in a variety of weather conditions.

Nice To Haves

Two-year or four-year degree in Marketing, Communications, Business, or a related field; alternatively, two years of related experience is preferred.

Responsibilities

Support day-to-day partner and licensee relations, including scheduling status calls, preparing agendas, drafting project plans, taking meeting notes, preparing recaps, and tracking budgets.
Represent the team on conference calls and in meetings, communicating updates professionally and effectively and asking and answering questions.
Communicate and collaborate with colleagues and cross-functional departments to ensure sponsorship deal points are executed on time.
Attend partner events and sponsored races, support partner asset and hospitality execution, and represent NYRR with partners.
Maintain records of logos, samples, photos, and inventory for licensing projects and support approval management.
Generate timely post-event recaps, including capturing web shots and samples.
Process invoices and purchase orders.
Help coordinate internal meetings and events, including catering, agendas, and meeting materials.
Use effective decision-making, critical thinking, and proactivity to meet deadlines and solve problems creatively.
Communicate professionally with partners and vendors.
Manage race-related administrative tasks, including entries, gifting, and credentials.
Provide general department support for seasonal projects throughout the year.
Adapt to feedback and instruction and apply learning to projects.
Work the United Airlines NYC Half Marathon, RBC Brooklyn Half Marathon, and TCS NYC Marathon.
Work occasional evenings or weekends and attend partner programs and races.