Project Coordinator, Strategic Projects
About The Position
As a Project Coordinator with JLL Project and Development Services (PDS), you will support the Project Management Office and Project Management team. The role involves construction project administration, data management, financial processes, and project documentation to help ensure projects are executed efficiently from planning through closeout. You will work across multiple project types and systems, collaborating with project managers, vendors, and PMO teammates while managing a varied workload with minimal oversight. The position is remote, with Central or Mountain Time zones strongly preferred. Listed locations include Dallas, Texas; Denver, Colorado; Phoenix, Arizona; and Salt Lake City, Utah. Candidates must be authorized to work in the United States without sponsorship; visa sponsorship is not provided.
Requirements
- At least 2 years of practical experience in construction management or real estate management in project administration, coordination, or accounting support.
- Proficiency with Microsoft Office, particularly Teams, Excel, SharePoint, and PowerPoint.
- Ability to work effectively in a matrixed corporate environment and manage multiple projects while maintaining attention to detail and data accuracy.
- Strong written and verbal communication skills, including professional communication with executive-level stakeholders and cross-functional teams.
- Ability to navigate multiple technology platforms and learn new software applications.
- Must be authorized to work in the United States without sponsorship; visa sponsorship is not provided.
Nice To Haves
- Bachelor’s degree (BA/BS).
- Accounting or contracts experience in the construction or real estate industry.
- Experience with Ingenious and Corrigo, or ability to learn specialized project management platforms quickly.
- Experience supporting projects in corporate real estate and understanding how construction initiatives integrate with broader business operations.
- Familiarity with construction terminology, project phases, and typical project lifecycle workflows.
- Proactive problem-solving and process-improvement experience.
- Interest in career development in project management, construction management, or real estate services, and openness to skill development.
Responsibilities
- Support project managers throughout the project lifecycle, from initial planning through construction and final closeout, following established guidelines and quality standards.
- Maintain project files and documentation in compliance with JLL and client requirements, and ensure projects are audited at closeout.
- Work across procurement, financial, document management, and project tracking systems, maintaining consistent data flow and records.
- Process purchase orders, change orders, and budget approvals, and organize supporting project documentation.
- Coordinate with vendors and support vendor management activities, serving as a liaison to facilitate timely responses and proper documentation.
- Review vendor invoices for billing accuracy, completed work, and required approvals before payment processing.
- Monitor project databases and reporting systems to maintain data integrity, track performance indicators, and monitor project budgets and schedules.
- Use PDS technology platforms to support account metrics, analyze schedule and financial performance, and ensure procurement compliance across simultaneous projects.
- Develop expertise in the Ingenious platform and provide project managers with system guidance, troubleshooting, and training.
- Assist project managers with downloading, organizing, and archiving closeout documentation, including as-builts, asbestos reports, permits, and warranties.
- Collaborate with PMO teammates on best practices and process improvements while maintaining JLL's service standards.
Benefits
- 401(k) plan with matching company contributions.
- Comprehensive medical, dental, and vision care.
- Paid parental leave at 100% of salary.
- Paid time off and company holidays.
- Early access to earned wages through Daily Pay.
- Supportive culture and benefits focused on mental, physical, and emotional health.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
