Staffing Office Scheduling Assistant

Carle Health•Urbana, IL

15h•$18 - $29

About The Position

The Staffing Office Scheduling Assistant supports staffing and scheduling coordination for inpatient operations. The role requires working knowledge of the scheduling system and the ability to make real-time schedule updates and corrections. The Staffing Office helps ensure inpatient units are scheduled and staffed efficiently and effectively for each shift and assists with filling open shifts when needed. The assistant coordinates inpatient daily staffing through forecasting, review, reporting, schedule updates, and extra-shift initiatives. The position also provides scheduling-system and timekeeper support, administrative and clerical assistance, and information to staff, unit leaders, and house officers about policies, procedures, office activities, and the scheduling system.

Requirements

Office work experience.

Responsibilities

Provides Kronos scheduler end-user assistance.
Facilitates Carle Health employee redeployment efforts.
Coordinates inpatient daily staffing through forecasting, daily review and reporting, tracking and entering schedule updates, and extra shift initiatives.
Provides support for timekeeper functions.
Creates and maintains hospital inpatient and clinical support services staff schedules according to departmental and housewide standards to facilitate productivity, stewardship, and efficiency.
Reviews future departmental schedules and manages schedule change requests in a way that preserves the balanced schedule.
Coordinates efforts to fill open shifts based on forecasted need.
Provides accurate data entry, information retrieval, and reporting.
Assists as a resource to staff, unit leaders, and house officers on policies, procedures, office activities, and the scheduling system.
Answers telephone and takes and delivers messages according to department communication standards.
Provides administrative, secretarial, and clerical support for the department.