Sr Fleet Administrator, Parts & Warranty - Chicago, IL

Military Spouse Corporate Career Network•Chicago, IL

2d•Onsite

About The Position

The Senior Fleet Administrator, Parts & Warranty supports the Fleet Operations Manager and Fleet Supervisors in operating regional Fleet Services maintenance facilities. The role helps maximize fleet vehicle performance, minimize operating costs, meet customer organizations’ fleet vehicle and equipment requirements, and develop strategies that keep Fleet Services competitive. It provides governance and oversight of fleet asset management, including vehicle assets, fuel management, parts inventory, required reporting, vehicle licensing and registration, and warranty recovery. The role also coordinates with contractors, suppliers, manufacturers, customer organizations, affiliates, and government agencies. It may require extended hours during storms or other energy delivery emergencies.

Requirements

Bachelor’s degree in Business or Engineering and 4–7 years of related business experience; alternatively, an Associate degree in Engineering, Automotive Technology, or a related field and 5–8 years of relevant business experience; or 6–9 years of relevant business experience.
Proven leadership ability in a high-performance work culture.
Demonstrated ability to develop and implement process enhancements and efficiencies, including technology and performance improvements.
Proven high performance in safety.
Demonstrated expertise in technical and diagnostic skills.
Experience with forensic accident investigation processes, including Root Cause Analysis and Failure Analysis.
Working knowledge of local, state, and federal transportation regulations, procedures, and processes.
Strong organizational skills and ability to handle multiple assignments simultaneously.
Excellent verbal and written communication skills.
Working knowledge of vehicular operational systems, including mobile hydraulic systems, insulated aerial devices, and pneumatic systems.
Working knowledge of Microsoft Word, PowerPoint, Excel, Passport, Access, Mainframe Applications, and Fleet Management System (M5).

Nice To Haves

Experience or capability related to governance and oversight of parts inventory for utility fleet vehicles and equipment, including inventory controls, end-user compliance, and data accuracy.
Experience reviewing mechanic work orders, collecting supporting documentation, and submitting manufacturer warranty recovery claims.

Responsibilities

Oversee Fleet asset management processes, including vehicle assets, fuel management, and required governmental reporting.
Interface with contractors and equipment suppliers to ensure accountability and cost-effective maintenance facility operations.
Organize and lead the retirement and disposal of fleet vehicles.
Research and resolve vehicle and equipment operating issues with manufacturers, vendors, suppliers, energy delivery groups, and affiliate users.
Analyze data and customer feedback to manage resources and meet operational goals.
Oversee the process for addressing traffic violations involving company vehicles.
Identify, coordinate, communicate, and implement database support solutions for Fleet applications and projects, including vehicle maintenance and fueling systems.
Develop reports to collect data and provide analytical support for performance indicators.
Serve as Environmental SPOC for Fleet audits and emergencies.
Manage special Fleet initiatives aimed at improving safety, cost, and operational metrics.
Back up and assist the Manager with disaster recovery plans and business procedures to support Fleet Services continuity.
Manage vehicle licensing and registration processes.
Manage vehicle repair warranty recovery processes.
Provide governance and oversight of parts inventory, including inventory policies and controls, end-user compliance, and data accuracy.
Review mechanic work orders, obtain supporting documentation, and submit warranty recovery claims to fleet manufacturers.
Work with customer organization management and executive leadership to identify vehicle and equipment repair trends and select vehicles and equipment to meet business needs.
Interact with State Transportation and Environment agencies and support compliance with applicable regulations.

Benefits

Annual bonus for eligible positions: 15%.
401(k) match and annual company contribution.
Medical, dental, and vision insurance.
Life and disability insurance.
Paid time off options, including vacation, sick time, floating and fixed holidays.
Maternity leave and bonding/primary caregiver leave or parental leave.
Employee Assistance Program and mental and emotional support resources.
Wellbeing programs, including tuition reimbursement, adoption and surrogacy assistance, and fitness reimbursement.
Referral bonus program.
Competitive compensation and incentives.