Sr Fleet Administrator, Parts & Warranty - Oakbrook Terrace, IL

Military Spouse Corporate Career Network • Oakbrook Terrace, IL

2d • Onsite

About The Position

The Senior Fleet Administrator, Parts & Warranty supports the Fleet Operations Manager and Fleet Supervisors in operating regional Fleet Services maintenance facilities to maximize fleet vehicle performance and minimize operating costs. The role works with customer organizations and affiliates to establish and meet fleet vehicle and equipment requirements and develops strategies to maintain Fleet Services as a competitive provider.

The position oversees fleet asset management, including vehicle assets, fuel management, government reporting, vehicle retirement and disposal, licensing and registration, traffic-violation processes, and warranty recovery. It also coordinates with contractors, suppliers, manufacturers, customer groups, and government agencies; analyzes operational data and customer feedback; supports fleet databases and reporting; and manages improvement projects, environmental audit and emergency coordination, and business continuity planning.

The position interacts with management and executive leaders at customer organizations and with state transportation and environmental agencies. It may require extended hours during storms or other energy-delivery emergencies. The listed annual salary range is $85,600 to $117,700, with a 15% annual bonus for eligible positions.

Requirements

• Bachelor's degree in Business or Engineering and 4–7 years of related business experience; alternatively, an associate degree in Engineering, Automotive Technology, or a related field and 5–8 years of relevant business experience; or 6–9 years of relevant business experience.
• Proven leadership ability in a high-performance work culture.
• Demonstrated ability to develop and implement process enhancements and efficiencies, including technology and performance improvements.
• Proven high performance in safety.
• Demonstrated expertise in technical and diagnostic skills.
• Experience with forensic accident investigation processes, including root-cause analysis and failure analysis.
• Working knowledge of local, state, and federal transportation regulations, procedures, and processes.
• Strong organizational skills and ability to handle multiple assignments simultaneously.
• Excellent verbal and written communication skills.
• Working knowledge of vehicular operational systems, including mobile hydraulic systems, insulated aerial devices, and pneumatic systems.
• Working knowledge of Microsoft Word, PowerPoint, Excel, Passport, Access, mainframe applications, and the Fleet Management System (M5).

Responsibilities

• Oversee Fleet asset-management processes, including vehicle assets, fuel management, and required governmental reporting.
• Interface with key contractors and equipment suppliers to ensure vendor accountability and cost-effective maintenance-facility operations.
• Organize and lead the retirement and disposal of fleet vehicles.
• Research and resolve vehicle and equipment operating issues with manufacturers, vendors, suppliers, energy delivery groups, and affiliate user groups.
• Analyze data and customer feedback to manage resources and meet operational goals.
• Oversee processes for addressing traffic violations involving company vehicles.
• Identify, coordinate, communicate, and implement database-support solutions for Fleet applications and projects, including vehicle maintenance and fueling systems.
• Develop reports to collect data and provide analytical support for performance indicators.
• Serve as environmental point of contact for Fleet audits and emergencies.
• Project-manage Fleet initiatives intended to improve safety, cost, and operational metrics.
• Back up and assist the Manager with developing and maintaining disaster-recovery plans and business procedures for Fleet Services continuity.
• Manage vehicle licensing and registration processes.
• Manage vehicle repair warranty recovery.
• Provide governance and oversight of parts inventory for utility fleet vehicles and equipment, including inventory policies, controls, end-user compliance, and data accuracy.
• Review mechanic work orders, obtain supporting documentation, and submit warranty recovery claims to fleet manufacturers.

Benefits

• Annual bonus of 15% for eligible positions.
• 401(k) match and annual company contribution.
• Medical, dental, and vision insurance.
• Life and disability insurance.
• Paid time off options, including vacation, sick time, and floating and fixed holidays.
• Maternity leave and bonding/primary caregiver or parental leave.
• Employee Assistance Program and mental and emotional support resources.
• Wellbeing programs, including tuition reimbursement, adoption and surrogacy assistance, and fitness reimbursement.
• Referral bonus program.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior