Sr Fleet Administrator, Parts & Warranty - Chicago, IL

VetJobs • Chicago, IL

3d • $85,600 - $117,700 • Onsite

About The Position

Support the Fleet Operations Manager and Fleet Supervisors in operating regional Fleet Services maintenance facilities, maximizing fleet vehicle performance, and minimizing operating costs. Work with customer organizations and affiliates to establish and meet their needs for fleet vehicles and equipment, and develop and execute strategies that help Fleet Services remain a competitive provider. The role may require extended hours during storms or other energy delivery emergencies.

The position oversees fleet asset management, including vehicle assets, fuel management, governmental reporting, inventory policies and controls, vehicle licensing and registration, and vehicle repair warranty recovery. It coordinates with contractors, suppliers, manufacturers, customer organizations, and affiliates to address operational issues, vehicle and equipment repairs, and performance needs. It also supports fleet databases, reporting, audits, emergency response, special initiatives, and disaster recovery planning.

The role interacts with management and executive leaders at customer organizations, operations leads, and state transportation and environmental agencies. Regulatory compliance is important because failures could result in loss of required licensing and significant fines for Exelon.

Requirements

• Bachelor's degree in Business or Engineering and 4–7 years of related business experience; or an Associate's degree in Engineering, Automotive Technology, or a related field and 5–8 years of relevant business experience; or 6–9 years of relevant business experience.
• Proven leadership ability in a high-performance work culture.
• Demonstrated ability to develop and implement process enhancements and efficiencies, including technology and performance improvements.
• Proven high performance in safety.
• Demonstrated expertise in technical and diagnostic skills.
• Experience with forensic accident investigation processes, including Root Cause Analysis and Failure Analysis.
• Working knowledge of local, state, and federal transportation regulations, procedures, and processes.
• Strong organizational skills and ability to handle multiple assignments simultaneously.
• Excellent verbal and written communication skills.
• Working knowledge of vehicular operational systems, including mobile hydraulic systems, insulated aerial devices, and pneumatic systems.
• Working knowledge of Microsoft Word, PowerPoint, Excel, Passport, Access, Mainframe Applications, and Fleet Management System (M5).

Nice To Haves

• Experience or capability in governance and oversight of parts inventory for utility fleet vehicles and equipment, including managing inventory, establishing and maintaining policies and controls, promoting end-user compliance and data accuracy, reviewing mechanic work orders, obtaining supporting documentation, and submitting manufacturer warranty recovery claims.

Responsibilities

• Govern Fleet asset management processes, including vehicle assets, fuel management, and required governmental reporting.
• Interface with key contractors and equipment suppliers to ensure vendor accountability and cost-effective maintenance facility operations.
• Organize and lead the retirement and disposal of fleet vehicles.
• Research and resolve vehicle and equipment operating issues with manufacturers, vendors, suppliers, energy delivery groups, and affiliate user groups.
• Analyze data and customer feedback to manage resources and meet operational goals.
• Oversee processes addressing traffic violations involving company vehicles.
• Identify, coordinate, communicate, and implement database support solutions for Fleet applications and projects, including vehicle maintenance and fueling systems.
• Develop reports, collect data, and provide analytical support for performance indicators.
• Serve as Environmental SPOC for Fleet audits and emergencies.
• Manage special Fleet initiatives aimed at improving safety, cost, and operations metrics.
• Back up and assist the Manager with developing and maintaining disaster recovery plans and business procedures for Fleet Services continuity.
• Manage vehicle licensing and registration processes.
• Manage the vehicle repair warranty recovery process, including reviewing mechanic work orders, obtaining supporting documentation, and submitting warranty claims to manufacturers.
• Provide governance and oversight of parts inventory for utility fleet vehicles and equipment, including inventory management, policies, controls, end-user compliance, and data accuracy.
• Communicate with customer organization management and operations leads to identify repair trends and select vehicles and equipment that meet business needs.
• Interact with State Transportation and Environment agencies and support compliance with applicable regulations.

Benefits

• Annual bonus for eligible positions: 15%.
• 401(k) match and annual company contribution.
• Medical, dental, and vision insurance.
• Life and disability insurance.
• Paid time off options, including vacation, sick time, floating and fixed holidays, maternity leave, bonding/primary caregiver leave, or parental leave.
• Employee Assistance Program and resources for mental and emotional support.
• Wellbeing programs, including tuition reimbursement, adoption and surrogacy assistance, and fitness reimbursement.
• Referral bonus program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level