Sr Fleet Administrator, Parts & Warranty - Oakbrook Terrace, IL
About The Position
The Sr Fleet Administrator supports the Fleet Operations Manager and Fleet Supervisors in operating regional Fleet Services maintenance facilities to maximize fleet vehicle performance and minimize operating costs. The role works with customer organizations and affiliates to establish and meet requirements for fleet vehicles and equipment, and develops and executes strategies to keep Fleet Services a competitive provider. Extended hours may be required during storms or other energy delivery emergencies. The position provides governance and oversight of fleet asset management, including vehicle assets, fuel management, governmental reporting, parts inventory, vehicle licensing and registration, and warranty recovery. It coordinates with contractors, equipment suppliers, manufacturers, internal user groups, and government agencies. The role also supports fleet applications and databases, reporting and analytics, environmental audits and emergencies, special improvement initiatives, and disaster recovery and business continuity planning. This role interacts with management and executive leadership at customer organizations and with State Transportation and Environment agencies. It must communicate effectively about repair trends and vehicle and equipment selection. Noncompliance with applicable regulations could result in lost licensing and significant fines for Exelon.
Requirements
- Bachelor's degree in Business or Engineering and 4–7 years of related business experience; alternatively, an associate degree in Engineering, Automotive Technology, or a related field and 5–8 years of relevant business experience; or 6–9 years of relevant business experience.
- Proven leadership ability in a high-performance work culture.
- Ability to develop and implement process enhancements and efficiencies, including technology and performance improvements.
- Proven high performance in safety.
- Demonstrated expertise in technical and diagnostic skills.
- Experience with forensic accident investigation processes, including Root Cause Analysis and Failure Analysis.
- Working knowledge of local, state, and federal transportation regulations, procedures, and processes.
- Strong organizational skills and ability to handle multiple assignments simultaneously.
- Excellent verbal and written communication skills.
- Working knowledge of vehicular operational systems, including mobile hydraulic systems, insulated aerial devices, and pneumatic systems.
- Working knowledge of Microsoft Word, PowerPoint, Excel, Passport, Access, Mainframe Applications, and Fleet Management System (M5).
Responsibilities
- Govern fleet asset management processes, including vehicle assets, fuel management, and required governmental reporting.
- Interface with contractors and equipment suppliers to ensure vendor accountability and cost-effective maintenance facility operations.
- Organize and lead the retirement and disposal of fleet vehicles.
- Research and resolve vehicle and equipment operating issues with manufacturers, vendors, suppliers, energy delivery groups, and affiliate user groups.
- Analyze data and customer feedback to manage resources and meet operational goals.
- Oversee processes for addressing traffic violations involving company vehicles.
- Identify, coordinate, communicate, and implement database support solutions for Fleet applications and projects, including vehicle maintenance and fueling systems.
- Develop reports to collect data and provide analytical support for performance indicators.
- Serve as environmental point of contact for Fleet audits and emergencies.
- Manage special Fleet initiatives intended to improve safety, cost, and operations metrics.
- Back up and assist the Manager with developing and maintaining disaster recovery plans and business procedures to ensure Fleet Services business continuity.
- Manage vehicle licensing and registration processes.
- Manage the vehicle repair warranty recovery process.
- Provide governance and oversight of parts inventory for utility fleet vehicles and equipment, including inventory management, inventory policies and controls, end-user compliance, and data accuracy.
- Review mechanic work orders, obtain required supporting documentation, and submit warranty recovery claims to fleet manufacturers.
Benefits
- Annual bonus of 15% for eligible positions.
- 401(k) match and annual company contribution.
- Medical, dental, and vision insurance.
- Life and disability insurance.
- Paid time off options, including vacation, sick time, floating and fixed holidays, maternity leave, and bonding/primary caregiver or parental leave.
- Employee Assistance Program and resources for mental and emotional support.
- Wellbeing programs, including tuition reimbursement, adoption and surrogacy assistance, and fitness reimbursement.
- Referral bonus program.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
