Sr Executive Coordinator, People Team
About The Position
The Sr. Executive Coordinator provides administrative support to BioMarin’s People Leadership Team (PLT), reporting to the Chief People Officer. The work is varied and complex and requires discretion, sensitivity, judgment, creativity, and the ability to resolve issues. The role calls for a self-starter who can manage multiple priorities in a changing environment with little guidance and anticipate issues that may need early attention. The coordinator manages global calendars and meeting logistics, supports People Leadership and Global People team meetings, assists with presentations for the CPO, and helps connect the People Team to information. The role also handles purchase orders and vendor contract coordination, travel and expense reporting, IT and equipment requests, distribution groups, announcements, onboarding and offboarding support, and other administrative requests.
Requirements
- At least 8 years of executive-level support for VP, S/EVP, or C-level leaders, and office administration experience.
- Strong PC skills and proficiency with Microsoft Office Suite, including Word, Teams, Outlook, and PowerPoint, and Concur expense reporting.
- Ability to learn quickly, work proactively and independently, and manage multiple priorities.
- Strong calendaring, catering, and meeting-planning skills.
- Strong communication skills with executive leaders, employees, and outside vendors.
- Responsiveness to deadlines, strong attention to detail, and ability to prioritize multiple tasks.
- Professionalism, influencing skills, and ability to anticipate potential situations or issues.
- Independent judgment and discretion when handling sensitive or confidential employee information.
- Flexibility, adaptability, and willingness to respond to ad hoc requests.
- Creative and strategic thinking and a team-oriented work style.
- Openness to periodically responding to requests outside normal business hours.
Nice To Haves
- Bachelor’s degree preferred.
- Experience working within People or Human Resources teams preferred.
Responsibilities
- Manage global calendars, schedule meetings and rooms across functions, and resolve calendar conflicts.
- Coordinate logistics for People Leadership Team and Global People team meetings; communicate with presenters, send agendas, attend PLT meetings, and take minutes as needed.
- Assist with editing and creating presentations for the CPO.
- Provide team guidance and support to help connect the People Team to information.
- Manage purchase order creation and vendor contract finalization for PLT members in coordination with Legal and Purchasing.
- Coordinate travel and expense reports for PLT members.
- Resolve IT issues and order equipment upon request.
- Maintain distribution groups.
- Coordinate People-wide message announcements.
- Assist with onboarding new hires and offboarding.
- Respond to miscellaneous administrative requests from team members.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
