People Services & Executive Support Coordinator

SprintRay•Los Angeles, CA

2d•$70,000 - $80,000•Onsite

About The Position

SprintRay is seeking a proactive, organized, and service-oriented People Services & Executive Support Coordinator to support its Los Angeles headquarters, employee experience, office operations, and executive leadership team. This hands-on, people-facing position combines event planning, workplace coordination, administrative support, and project coordination. The coordinator helps create a welcoming environment for employees and visitors, takes ownership of operational details, and adapts to changing priorities in a fast-paced workplace. The role plans and coordinates employee activities and company events, maintains front-desk and office operations, provides logistical support to executives, and assists with People Services initiatives and cross-functional projects. It is 100% onsite at the Los Angeles headquarters, five days per week, with regular availability during business hours. Occasional flexibility for early mornings, evenings, or after-hours coordination may be needed for events, executive schedules, and international travel.

Requirements

2–5+ years of experience in office coordination, workplace experience, employee engagement, event coordination, administrative support, executive support, or a similar role.
Demonstrated experience independently coordinating events, meetings, employee activities, or projects involving multiple stakeholders.
Strong organizational and project coordination skills, including the ability to manage multiple priorities and follow through on details.
Experience supporting managers, senior leaders, or executives with administrative and logistical needs.
Excellent interpersonal and communication skills and a warm, outgoing, service-oriented approach.
Proactive, resourceful approach and willingness to take action without waiting for direction.
Comfort working in a fast-paced environment where priorities can change quickly.
Strong attention to detail and ability to work independently without constant direction.
Ability to interact professionally with employees at all levels, customers, executives, and VIP visitors.
Proficiency with Microsoft Office, Google Workspace, and common scheduling and collaboration tools.
Willingness to handle both high-visibility projects and everyday office tasks with care.
Ability to maintain appropriate discretion and confidentiality.
Ability to work 100% onsite at the Los Angeles headquarters five days per week and maintain regular availability during business hours.
Occasional flexibility for early mornings, evenings, or after-hours coordination may be necessary.

Responsibilities

Plan and execute employee engagement activities, appreciation events, company lunches, celebrations, and team-building activities.
Coordinate larger company events, including Founder's Day, holiday celebrations, leadership meetings, and executive retreats.
Manage event logistics, including scheduling, catering, vendors, supplies, communications, setup, and cleanup.
Partner with People Services to create a welcoming and engaging workplace; coordinate employee recognition, milestones, and celebrations; and suggest improvements to employee experience.
Serve as a professional first point of contact for employees, candidates, customers, executives, and VIP visitors.
Maintain an onsite front-desk presence and help keep the office organized and ready for business.
Coordinate conference rooms, visitor arrivals, meetings, deliveries, and daily office needs.
Help manage office supplies, kitchen inventory, snacks, catering, and common areas.
Coordinate office repairs, services, and improvements with facilities, IT, and outside vendors.
Assist with office setup, furniture moves, event preparation, and other hands-on tasks; proactively identify and address office needs.
Provide administrative and logistical support to the executive leadership team.
Coordinate meetings, calendars, travel arrangements, reservations, and itineraries as needed.
Assist with executive meetings, offsites, retreats, presentations, and special requests; anticipate leadership needs and manage changing or time-sensitive requests.
Support cross-functional projects and follow up on action items to ensure completion.
Support new-hire onboarding logistics, including workspace preparation, welcome activities, and first-day assistance.
Assist with employee communications, scheduling, and coordination of People Services initiatives.
Plan and execute company-wide programs, recognition activities, and workplace improvements.
Track project timelines, coordinate stakeholders, and follow up on outstanding tasks.
Support special projects across People Services, facilities, and executive operations, and identify opportunities to improve processes and organization.