Sr Executive Coordinator, People Team
About The Position
BioMarin is a rare disease biotechnology company developing medicines for genetically defined conditions. The Sr. Executive Coordinator provides administrative support to the People Leadership Team (PLT), reporting to the Chief People Officer. The work is varied and complex, requires discretion and sensitivity, and calls for sound judgment, creativity, and the ability to resolve issues. The coordinator is expected to work proactively and independently, manage competing priorities in a changing environment, and anticipate potential issues. The role supports global calendars and meetings, People Team communications, presentations, travel and expenses, vendor and purchasing processes, IT and equipment requests, and employee onboarding and offboarding. It also includes attending PLT meetings and taking minutes as needed, as well as responding to miscellaneous administrative requests. The description notes that duties may include other work as assumed or assigned.
Requirements
- At least 8 years of executive-level support to VP, S/EVP, or C-level leaders, and office administration experience.
- Strong PC skills and proficiency with Microsoft Office Suite, including Word, Teams, Outlook, and PowerPoint, as well as Concur expense reporting.
- Demonstrated ability to perform as an Executive Coordinator.
- Ability to learn quickly, take initiative, and work proactively and independently.
- Strong calendaring, catering, and meeting-planning skills.
- Strong communication skills with executive leaders, employees, and external vendors.
- Responsiveness to deadlines, strong attention to detail, and ability to prioritize multiple tasks.
- Professionalism, strong influencing skills, and ability to anticipate potential situations or issues.
- Independent judgment and discretion when handling sensitive or confidential employee information.
- Flexibility, adaptability, and a can-do attitude.
- Ability to receive and act on ad hoc requests.
- Creative and strategic thinking.
- Team-oriented work style.
- Openness to periodically responding to requests outside normal business hours.
Nice To Haves
- Bachelor’s degree preferred.
- Experience working within People or Human Resources teams preferred.
Responsibilities
- Manage global calendars, schedule meetings and rooms across functions, and resolve calendar conflicts.
- Coordinate logistics for People Leadership Team and Global People Team meetings, including contacting presenters, confirming presentations, and distributing agendas.
- Attend People Leadership Team meetings and take minutes as needed.
- Assist the Chief People Officer with editing and creating presentations.
- Provide team guidance and support to help connect the People Team to information.
- Manage purchase order creation and vendor contract finalization for People Leadership Team members in coordination with Legal and Purchasing.
- Coordinate travel and expense reports for People Leadership Team members.
- Resolve IT issues and order equipment upon request.
- Maintain distribution groups.
- Coordinate People-wide message announcements.
- Assist with new-hire onboarding and employee offboarding.
- Respond to miscellaneous administrative requests from team members.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
