Executive & Team Coordinator

basalt.health•Remote US,

About The Position

Basalt Health is seeking an Executive & Team Coordinator to keep the leadership team and broader company organized and moving. The role includes calendar management and travel coordination, as well as supporting leadership and Board of Directors meetings, preparing presentations and materials, tracking decisions and follow-up, coordinating team activities and recruiting logistics, and handling administrative needs. In a small, growing company, responsibilities may vary and include pitching in on people, operations, and team projects. The role offers exposure to leadership discussions, board meetings, customers, hiring, people, and operations, with opportunities to learn and take on more over time. The ideal candidate is organized, dependable, curious, service-minded, comfortable with technology and AI, and able to exercise good judgment and discretion with confidential information.

Requirements

Experience in executive or administrative support, customer service, office operations, or a similar area.
Strong organizational skills and attention to detail.
Strong written and verbal communication skills.
Good judgment about priorities and when to ask questions.
Ability to manage several tasks at once while keeping track of them.
Reliable follow-through on commitments.
Comfort with technology and willingness to learn the tools in use.
Comfort with AI and willingness to use available tools to work smarter and faster without outsourcing judgment to them.
Ability to work independently and ask questions when needed.
A service mindset when working with customers, candidates, teammates, board members, and others.
Curiosity and interest in learning the business and taking on more responsibility.

Nice To Haves

Experience supporting senior leaders.
Healthcare experience or familiarity with healthcare.
Experience coordinating calendars, travel, meetings, or events.
Experience building presentations or supporting leadership or board meetings.
A college degree is a plus but not required.

Responsibilities

Manage calendars, meetings, and scheduling for the leadership team.
Coordinate travel and ensure the details are covered.
Support the Board of Directors by coordinating meetings, preparing presentations and materials, handling communications, and managing follow-up.
Attend key leadership and company meetings, capture decisions and action items, and ensure follow-up happens.
Prepare presentations, documents, correspondence, and other leadership materials.
Help plan team meetings, events, and other company activities.
Coordinate candidate interviews and other recruiting logistics.
Track deadlines, commitments, and tasks that might otherwise be overlooked.
Assist with expenses, invoices, vendors, and other administrative needs.
Keep company files and information organized.
Communicate with employees, customers, candidates, vendors, board members, and partners.
Contribute to people, operations, and team projects.
Handle confidential information with judgment and discretion.
Identify work that needs to be done and take action when possible.