Executive Coordinator

Na Ali'i Consulting & Sales, LLC. • Arlington, VA

11h • $75,000 - $110,000 • Onsite

About The Position

Nakupuna Companies is seeking an Executive Coordinator to provide administrative services to Office of the Secretary of War (OSW) clients. The role provides expert-level support to senior defense executives, including management of calendars, communications, visitor access, meeting logistics, and official travel. This is an in-person position supporting the Pentagon and/or Mark Center five days a week. A Top Secret/SCI security clearance and U.S. citizenship are required. The projected annualized compensation range is $75,000 to $110,000.

Requirements

• High school diploma.
• At least 2 years of experience.
• Experience providing executive-level administrative support.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Excellent oral and written communication skills suited to executive audiences.
• Ability to write clear, concise, and articulate communications, with attention to quality control and detail.
• Strong interpersonal and customer service skills that foster teamwork and positive relationships with staff and principals.
• Working knowledge of coordination requirements for preparing and approving reports, briefings, memoranda, and presentations.
• Ability to prioritize, multitask, plan, problem-solve, and adapt in a fast-paced, strategic environment with minimal supervision.
• Top Secret/SCI security clearance and U.S. citizenship.
• Ability to perform repetitive motions with the hands, wrists, and fingers; engage in and follow audible communications during emergencies; sit for prolonged periods at a desk and computer; and walk for extended periods, including between buildings and long distances.

Nice To Haves

• Bachelor’s or associate degree.
• Experience coordinating government travel, including knowledge of DTS and JTR.
• Department of War experience; OSW experience is highly desirable.

Responsibilities

• Provide expert-level administrative support for senior defense executives.
• Manage, maintain, and synchronize executives’ calendars and schedules; resolve conflicts, coordinate changes, reprioritize, and respond to invitations.
• Provide daily read-ahead information for the next day, including meetings and related materials, before the end of the duty day.
• Coordinate visitor parking and building access; receive and escort high-level officials within the Pentagon and/or Mark Center; maintain presentable office space.
• Follow Senior Executive Service (SES) protocols and maintain a professional work environment.
• Answer telephone calls promptly, take accurate messages, and refer calls to the appropriate person or office.
• Plan, coordinate, and confirm meeting logistics, including transportation, badges, security clearance paperwork, and audiovisual support.
• Coordinate official travel for senior officials in compliance with the Joint Travel Regulations (JTR); arrange transportation, prepare authorizations and vouchers in the Defense Travel System (DTS), make reservations, assist with passports and visas, follow the Foreign Clearance Guide, prepare visit and clearance requests, reconcile expenses, maintain records, and resolve discrepancies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED