Executive Coordinator

Consertus-US • Miami, FL

7d

About The Position

We are seeking a seasoned Executive Coordinator to support our Operations leadership at the C-suite level. This role goes beyond traditional administrative support — you will serve as a trusted operational partner, managing complex scheduling and stakeholder coordination, anticipating needs before they arise, and helping drive the operational rhythm of the executive’s day-to-day. The ideal candidate brings significant experience supporting senior executives in fast-paced, high-growth environments and can operate with sound judgment and discretion in ambiguous, high-stakes situations.

Requirements

• Bachelor’s degree preferred; equivalent professional experience will be considered
• Minimum of 10 years of experience supporting C-suite or other senior executives, ideally within operations, consulting, or a high-growth corporate environment
• Demonstrated ability to manage complex calendars, logistics, and competing priorities with minimal oversight
• Exceptional written and verbal communication skills, with the ability to represent the executive’s voice and priorities accurately
• Strong business acumen and comfort operating in ambiguous, fast-moving environments
• High level of discretion, professionalism, and sound judgment in handling confidential information
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and scheduling/collaboration tools

Responsibilities

• Manage complex, high-volume calendars and scheduling across multiple time zones, proactively resolving conflicts and prioritizing based on business impact
• Prepare, synthesize, and proofread materials for operational reviews, leadership meetings, and cross-functional working sessions
• Coordinate domestic and international travel, including detailed itineraries and contingency planning
• Serve as a key liaison between the executive and internal stakeholders across Operations, Finance, Legal, and other business units, exercising judgment on what requires escalation
• Track and follow up on action items and deliverables arising from operational and leadership meetings, holding stakeholders accountable to deadlines
• Draft and manage correspondence, communications, and documentation requiring a high level of polish and discretion
• Support planning and logistics for leadership offsites, team meetings, and operational business reviews
• Maintain organized, confidential records and documentation related to operational initiatives
• Anticipate the executive’s needs and proactively manage competing priorities with minimal direction
• Exercise absolute discretion in handling sensitive business, personnel, and operational information

Benefits

• Comprehensive health coverage (medical, dental, and vision)
• Company-paid life and disability insurance
• Optional benefits like pet insurance, legal, and supplemental health plans
• 401(k) with day-one eligibility, 3% safe harbor, plus up to 2.5% company match
• Generous time off: 10 paid holidays and PTO starting at 15 days, growing up to 25
• Access to Consertus Academy for continuous learning and development

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree