Sr. Document Controller

Greenberry • Vancouver, WA

18d • $65,000 - $100,000 • Onsite

About The Position

Greenberry Industrial is seeking a detail-driven Sr. Document Controller to support its nuclear, Department of Energy (DOE), and defense work. The role owns document control for complex, highly regulated nuclear projects and manages project records throughout their lifecycle, from receipt and review through distribution, revision control, and archiving. It ensures project teams, clients, and auditors can access accurate, current information when needed. The position reports to the Senior Project Manager – Nuclear Projects and is based on-site in Vancouver, Washington.

Requirements

• Demonstrated experience as a Document Controller or in a similar records management role; experience in a regulated environment such as nuclear, DOE, defense, energy, or heavy industrial construction is preferred.
• Working knowledge of document control principles, including revision control, document numbering, transmittals, and records retention.
• Strong attention to detail and commitment to accuracy, with ability to identify discrepancies and resolve them methodically.
• Excellent written and verbal communication skills and ability to work effectively with engineering, quality, and project teams.
• Strong organizational and time-management skills, with ability to manage multiple priorities and deadlines.
• Ability to work on-site full-time at the Vancouver, WA location.
• Proficiency with electronic document management systems (EDMS) and project collaboration platforms.
• Advanced Microsoft Office Suite skills, especially Excel, Word, and Outlook, for tracking logs, reports, and correspondence.
• Familiarity with PDF editing tools and ability to read and manage engineering drawings and technical documents.
• Knowledge of document registers, transmittal logs, and metadata management.
• Understanding of records management, retention, and archival best practices.
• Ability to learn new software and adapt to project-specific document control procedures.

Nice To Haves

• Experience supporting nuclear, DOE, or defense projects, including familiarity with nuclear quality assurance requirements and records expectations.
• Experience with fabrication or construction project documentation, including drawings, material records, and quality documentation.
• Experience preparing project turnover packages and closeout documentation.
• Prior experience supporting customer or third-party audits.
• Associate or bachelor's degree in business administration, information management, engineering technology, or a related field, or equivalent practical experience.

Responsibilities

• Lead day-to-day operation of the project document control system, ensuring documents are registered, tracked, and stored according to project and quality requirements.
• Manage revision control for drawings, specifications, procedures, submittals, transmittals, and correspondence so that only current approved versions are in use.
• Coordinate document review and approval workflows with engineering, quality, procurement, construction, and project management teams.
• Prepare, issue, and track transmittals and client deliverables, ensuring timely and complete customer submissions, including to DOE and defense stakeholders.
• Maintain quality records and project turnover packages, ensuring completeness, legibility, and traceability for audits and final closeout.
• Perform document quality checks for formatting, numbering, metadata, and required signatures before release.
• Support internal and external audits by retrieving records, resolving documentation gaps, and implementing corrective actions as needed.
• Collaborate with the Senior Project Manager to identify document control process improvements.
• Train and guide team members on document control procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed