Document Controller

Fluor • Sacramento, CA

10d • $96,500 - $179,500

About The Position

Fluor is seeking a Document Controller to support its Program Delivery Support (PDS) team working alongside the California High-Speed Rail Authority. The team provides program delivery and program management services for a planned high-speed rail system connecting the Los Angeles region and the San Francisco Bay Area, with the first phase under construction in California’s Central Valley.

The Document Controller supports the development, management, and maintenance of Authority documents and records, helping ensure the compliance, success, and integrity of the Document Control System (DCS). The role handles project documentation and data accurately and efficiently in accordance with quality standards and project procedures. It supports version control, traceability, and document integrity throughout the project lifecycle; helps maintain DCS policies, procedures, and training materials; integrates the DCS with other document management systems; and trains state personnel to use the system effectively. The position also supports consistent, efficient, and compliant document control operations in line with regulatory and program requirements.

Requirements

• Accredited four-year degree or global equivalent in an applicable field and 12 years of work-related experience, or a combination of education and directly related experience totaling 16 years if non-degreed.
• At least six years of experience in Document Control, Records Management, Compliance, or relevant work out of the 12 years required for candidates with a degree; or at least 16 years of work experience in Document Control, Records Management, or Compliance for non-degreed candidates.
• Demonstrated proficiency with document control and records management systems.
• Working knowledge of office administration.
• Proficiency with Microsoft Office Suite.
• Strong organizational, analytical, written, and verbal communication skills.
• Ability to communicate effectively with management, coworkers, clients, vendors, contractors, and visitors.
• Ability to learn and apply applicable local, state/province, and federal/national statutes and guidelines.
• Ability to attend to detail and work in a time-conscious and time-effective manner.
• Ability to work effectively independently and as part of a multidisciplinary team.

Nice To Haves

• Project-related experience in the engineering, procurement, fabrication, and construction (EPFC) industry.

Responsibilities

• Establish and maintain document control systems and workflows for document submissions, approvals, and distribution.
• Assist with DCS setup and configuration, including defining project requirements, selecting a platform, designing folder structures and metadata, developing naming conventions, configuring automated workflows, and establishing user roles and permissions.
• Receive and log incoming documents from contractors, consultants, and internal teams, ensuring metadata is accurate and complete.
• Maintain master copies of project documents, manage version control and revision tracking, and ensure technical and project documents follow formatting and naming conventions.
• Coordinate with client staff, contractors, consultants, internal stakeholders, and the public to support timely submission and retrieval of required documentation.
• Ensure compliance with document control standards, QA/QC protocols, and regulatory requirements.
• Train and support team members in document control processes and successful use of the DCS.
• Generate document status reports, track submittal turnaround times, escalate review bottlenecks, and maintain dashboards or trackers.
• Research and analyze the effectiveness and efficiency of existing processes and develop strategies to improve or extend them.
• Assist in developing standardized policies, procedures, templates, and tools for consistent document control practices.
• Ensure documents are audit-ready and comply with project standards.
• Support document control training, including staff onboarding, user support, and system-specific micro-training.
• Support compliance with the Authority’s ISO 9001:2015 certification, audits, and recertifications; ensure compliance with contractual, legal, and regulatory standards such as ISO 9001, FHWA, and FTA; and support audits of document traceability and version control.
• Monitor document retention schedules and support legal holds, FOIA/public records requests, and third-party audit responses.
• Perform other related duties as assigned.

Benefits

• Medical, dental, and vision plans.
• Employee assistance program (EAP).
• Disability coverage.
• Life insurance and accidental death and dismemberment (AD&D) coverage.
• Voluntary benefit plans.
• 401(k) with company match.
• Paid time off for salaried employees, including personal, bereavement, sick, and holiday leave.
• Paid sick leave for craft employees as required by state law.
• Parental leave.
• Training and development courses.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior