Document Controller

Hargrove and Associates • Pasadena, TX

2d

About The Position

The Document Controller is generally responsible for document management for projects and personnel under general supervision. The role manages electronic files for distribution, including converting files between software packages and printing, scanning, or copying documents. It also involves researching files and records, responding to client requests, generating activity reports for project managers, and assisting project managers with administrative tasks as needed. Use of Newforma Project Center is required, with training provided.

Requirements

• High school diploma or equivalent.
• Five or more years of relevant industrial experience in document control and administration.
• Knowledge and application of company standards.
• Knowledge of engineering document control standards.
• Knowledge and understanding of construction plans and diagrams.
• Knowledge of large-scale scanner and plotter operation.
• Ability to organize effectively and demonstrate extreme attention to detail.
• Excellent verbal and written listening and communication skills.
• Proficiency with Microsoft Word, Excel, Access, Outlook, web collaboration tools, and Adobe Acrobat.
• Exceptional customer service skills and ability to comply with client procedures.
• Ability to sit, stand, or walk for long periods of time.
• Must be authorized to work in the United States.

Nice To Haves

• Advanced coursework is preferred.
• Newforma software experience is preferred.

Responsibilities

• Manage electronic project and personnel files for distribution, including converting files between software packages and printing, scanning, or copying documents.
• Research files and records to locate requested documents.
• Respond to client requests.
• Generate activity reports as required by project managers.
• Assist project managers with administrative tasks as necessary.

Benefits

• Paid holidays
• Personal paid time off
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• 401(k)
• Other benefits for eligible Teammates

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED