Document Controller

Stantec • Orlando, FL

12d

About The Position

Stantec Buildings is seeking a detail-oriented Document Controller to support its Architecture and Interior Design team. The role provides administrative, document coordination, and project support for a collaborative team delivering design solutions. It involves working in a fast-paced professional environment and supporting project teams and department leadership.

Requirements

• Strong organizational and time management skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Ability to communicate effectively with internal and external stakeholders.
• Experience managing multiple tasks in a deadline-driven environment.
• High attention to detail and accuracy.
• Minimum 2 years of administrative or coordination experience.
• U.S. citizenship is required.

Nice To Haves

• Proficiency with SpecsIntact.
• Experience in professional services, architecture, engineering, construction, or corporate environments.
• Postsecondary education in Business Administration, Office Administration, or a related field.
• Experience supporting project teams or working in professional services, architecture, engineering, or construction environments.
• A combination of education and relevant experience will be considered.

Responsibilities

• Provide administrative support to project teams and department leadership.
• Prepare, format, and maintain project documents, reports, and correspondence.
• Assist with meeting coordination, agendas, and minutes.
• Support document filing and records management systems.
• Coordinate schedules, travel, and team events as needed.
• Support project and business operations.
• Track project documentation, deadlines, and deliverables.
• Assist with data entry, reporting, and maintaining project information.
• Coordinate with internal teams and external vendors as required.
• Help maintain departmental templates, forms, and reference materials.
• Provide customer service and communication support.
• Assist with onboarding and general office coordination activities.
• Support process improvements and administrative best practices.
• Manage multiple priorities while maintaining attention to detail.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed