Sponsorship Coordinator

Informa Group . • Boulder, CO

4d • Hybrid

About The Position

The Sponsorship Coordinator owns assigned sponsorship programs and serves as a customer-facing contact from sales handoff through onsite event execution and post-event wrap-up. The role coordinates sponsors, internal teams, vendors, and event partners, turning sponsorship commitments into clear project plans and successful event experiences. It involves managing multiple events and programs at once, tracking timelines and dependencies, communicating proactively, and addressing potential issues. The coordinator independently manages fulfillment for assigned programs and collaborates with experienced team members on larger, more complex events. The position can be based in the Boulder, Colorado, or Phoenix, Arizona, office. In-person work with colleagues, customers, or partners is expected three or more days per week; other work may be performed from home or remotely. Travel to conferences and tradeshows is expected approximately 5–8 times per year, and extended onsite event hours may be required.

Requirements

• 1–3 years of experience in events, tradeshows, conferences, hospitality, experiential marketing, sponsorship fulfillment, or another customer-facing environment involving complex project coordination.
• Strong customer-facing communication and relationship-building skills.
• Demonstrated ability to organize multiple projects, deadlines, stakeholders, and deliverables simultaneously.
• Ability to translate complex information into clear plans and next steps.
• Strong attention to detail and ability to understand the larger event experience.
• Professional judgment and ability to identify when an issue requires escalation.
• Ability to work independently and collaborate effectively across multiple teams.
• Willingness to travel to conferences and tradeshows approximately 5–8 times per year.
• Ability to work extended onsite event hours as required.

Nice To Haves

• Hands-on experience supporting live events is strongly preferred.
• Bachelor's degree in event planning, marketing, hospitality, business, or a related field, or equivalent professional experience.

Responsibilities

• Serve as the primary customer-facing contact for assigned sponsorship programs from sales handoff through post-event wrap-up.
• Build sponsor relationships through proactive communication, responsiveness, accurate follow-through, and professional customer service.
• Explain timelines, requirements, deliverables, and expectations to sponsors; communicate changes, risks, and challenges proactively.
• Identify opportunities to improve the execution and value of contracted sponsorship commitments.
• Translate sponsorship agreements into project plans, timelines, milestones, responsibilities, and deliverables.
• Manage multiple sponsorship programs and events concurrently while tracking deadlines, dependencies, documentation, and status.
• Communicate contract obligations and requirements to Operations, Marketing, Sales, Conference, Registration, Technology, and other teams.
• Anticipate gaps, conflicts, and risks; coordinate solutions with relevant stakeholders and escalate complex exceptions while retaining ownership of the client experience.
• Manage assigned sponsorship budgets and coordinate vendor requirements.
• Coordinate sponsorship and marketing opportunities across in-person, hybrid, and digital events.
• Coordinate development and implementation of sponsor graphics, signage, branding, digital assets, and other event elements.
• Work with conference and content teams to execute contracted sponsor integrations within programming.
• Coordinate with Operations and vendors on the production, placement, timing, and execution of sponsorship elements.
• Seek creative ways to improve sponsor visibility, engagement, and experience within contracted commitments.
• Participate in pre-event reviews and onsite walkthroughs to confirm sponsorship readiness.
• Serve as an onsite sponsorship contact and ensure contracted elements are delivered as expected.
• Coordinate with internal teams and vendors to resolve onsite issues, keeping the sponsor and attendee experience smooth.
• Participate in post-event reviews, document learnings, and recommend improvements for future events.

Benefits

• Welcoming culture with in-person and online social events, charity day, and colleague groups and networks.
• Up to four days per year to volunteer, with charity match funding available.
• Bespoke training and learning, mentoring platforms, access to LinkedIn Learning courses, and support for internal job moves.
• 15 days PTO, increasing to 20 days after three years and 25 days after six years; 10 national holidays; birthday leave; and the opportunity to work from almost anywhere for up to four weeks a year.
• 401k match, health, vision, and dental insurance, parental leave, and an employee share purchase plan offering company shares at a minimum 15% discount.
• Employee assistance program support, mental health first aiders, and free access to a wellness app.
• Global awards and kudos programs.
• Opportunity to collaborate with teams around the world.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level